AAO-HNSF Annual Meeting: Presenters

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Handout Guidelines and Upload
Coming Soon!

Letters of Invitation
Citizens of some foreign countries will need a visa to enter the United States . Once you register for the Annual Meeting, you will receive information regarding how to obtain a visa letter with your registration confirmation. Registration for the Annual Meeting is required before a letter of invitation can be issued. If you have any questions regarding a letter of invitation, please send an email to invitations@entnet.org.

Manuscript submission instructions
All oral presentations read before the Annual Meeting become property of the AAO-HNS. Papers presented at the Scientific (Clinical Research) Program must be submitted to the “White Journal,” Otolaryngology-Head and Neck Surgery. All submissions must meet Journal requirements for peer review. Review requirements can be found on the Author Guidelines page at http://www.editorialmanager.com/otohns/default.asp. Mandatory submissions are due September 5, 2008. Once accepted for the program, papers are prohibited from being published elsewhere. Papers may be presented elsewhere after the conference provided that the Otolaryngology-Head and Neck Surgery Journal is cited.

Meeting Room Environment
Please arrive at your session meeting room at least 15 minutes before the start of your session. Introduce yourself to the technician (who will be wearing an AVW/TELAV technician badge). Take time to familiarize yourself with the setup at the lectern. There will be a mouse on the lectern that will allow you to control/advance (left click will move forward, right click will move backwards) the slides during your presentation. The mouse pointer can also be used in lieu of a laser pointer. The projectionist will remain in the room throughout the session. A lectern microphone will be provided in each meeting room. Speak directly into the microphone in a normal voice and do not handle the microphone while speaking. There should be a comfortable distance between your mouth and the microphone. If you turn away from the microphone, the audience may not hear your voice.

Moderator Guidelines
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Poster Display and Schedule
Scientific (Clinical Research) and Translational and Basic Research Posters will be on display in Hall D of the McCormick Place Convention Center from Sunday, September 21 at 10:00am through Wednesday, September 24 at 1:00pm. Kiosks, adequate lighting and fasteners (push pins) will all be provided. Each poster is provided a display space of 48” (122cm) vertical by 30” (76cm) horizontal. All poster display panels will be numbered by AAO-HNSF. Please match your poster number before you display it to ensure proper placement of your poster. Poster set-up begins on Saturday, September 20 at 8:00am and must be completed no later than Sunday, September 21 at 10:00am. All posters must be removed on Wednesday, September 24 between 1:00pm to 2:00pm or they will be discarded.

Poster Format Specifications
Posters must be no larger than 48” (122cm) vertical by 30” (76cm) horizontal. A copy of the abstract (in large type) must be incorporated into the poster or a copy of the abstract may be attached to the upper left-hand corner of the panel. A title section at the top of the poster must contain: title of the poster, all authors, and authors’ affiliations. Information on submitting your poster electronically for reproduction will be provided in June.

Sample Slide Options
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Slide Presentation Upload

•   Speaker guidelines (PDF)

Speaker Ready Room
  Speakers must check-in at the Speaker Ready Room 24 hours before their scheduled presentation. This will allow time to prepare, rehearse, and finalize your presentation before submitting it. The computers in the Speaker Ready Rooms will be configured with hardware and software exactly like the computer in the meeting rooms. It is imperative that you review your presentation in the Speaker Ready Room if it contains video files, or if it was created on a Macintosh computer.