BOOTH SELECTION
How do I reserve exhibit space for the 2023 Annual Meeting?
Reserve your booth space for the 2023 OTO Experience in Nashville through the exhibitor portal.
I am an exhibitor but can’t log into my profile in the exhibitor portal. What do I do?
Please contact [email protected] if you have trouble logging into your account.
What is the payment schedule for exhibit space?
A 50% deposit of your booth total is due upon receipt of purchase. The remaining 50% is due by July 3, 2023.
I just took over the show from someone else. How do I change my contact information?
If you have access to the exhibitor portal, you are able to change your company contact information and company details within your profile.
When can I start ordering services?
You can start ordering services with The Expo Group (TEG ) once your company has secured your exhibit space on the floor. To order any additional booth needs, you will need to work directly with our General Service Contractor – TEG. To order these items, you will need to go through TEG’s portal HERE. Your login credentials will be the Show ID: 202003002, and your Exhibitor Portal password. If you need your password, please email the OTO Experience Team at [email protected].
Can I change booths after I have selected a space?
Booth spaces can be changed after you have selected a space. Please note: This is subject to availability. Please contact [email protected] for any booth change inquiries.
EXHIBITOR RESOURCES
Where can I find the Exhibitor Manual?
You can view the Exhibitor Service Kit on TEG’s website HERE. Should you have any questions, please connect directly with TEG via their customer service lines below:
TEG Customer Service Management:
Phone: 972.580.9000
Email: [email protected]
Is there an Exhibitor Checklist?
Yes. Log into your profile in the exhibitor portal to view your outstanding and completed tasks. This will include, but is not limited to payments, uploading company details and uploading your company logo.
How do we make booth payments?
Log into your profile in the exhibitor portal to view your balance.
What is the booth cancellation policy?
For cancellations received after initial booking and prior to July 3, 2023, a cancellation fee of 50% of the total support will apply.
For cancellations after July 3, 2023, a 100% cancellation fee will apply.
Is carpet required for my booth?
Yes. This is a carpeted show; therefore, carpet is required within your booth upon set up and before the exhibit hall is opened. Exhibitors can order carpet through the General Service Contractor or provide your own.
As an exhibitor, do I need a Certificate of Insurance? If so, what does that look like?
A Certificate of Insurance (COI) is required for all exhibitors before move-in begins. Please see the following example.
REGISTRATION
How many free exhibitor badges do I get?
Every exhibitor will receive three complimentary booth staff registrations and one full conference registration per 10×10 square feet of booth space purchased.
What happens after I use all my free exhibitor badges?
There will be an adjusted fee for any additional exhibitor badges. Details will be provided as soon as they are available.
What are the registration hours for the show?
TBD.
Do I need to register myself/and or staff to get access to the show floor?
Yes. As an exhibitor, you will not be allowed into the exhibit hall without a badge. Badge sharing is prohibited.
As an exhibitor, can I attend conference sessions outside of the exhibit hall?
As an exhibitor, you will receive one full conference registration per 10×10 square feet of space purchased. This badge will allow one member of your staff per 10×10 square feet purchased to attend sessions outside of the exhibit hall. Sharing of badges is prohibited.
SHOW
What are the show hours?
- Sunday, October 1: 9:15 AM – 4:30 PM
- Monday, October 2: 9:00 AM – 4:30 PM
- Tuesday, October 3: 9:00 AM – 2:00 PM
Are cameras/video equipment allowed on the show floor?
Yes.
When are the move-in/move- out Dates?
- Exhibitor Move In:
- Wednesday, September 27: 12:00 PM – 5:00 PM (20’x20’ or larger)
- Thursday, September 28: 8:00 AM – 5:00 PM
- Friday, September 29: 8:00 AM – 5:00 PM
- Saturday, September 30: 8:00 AM – 12:00 PM
- Exhibitor Move Out:
- Tuesday, October 3: 2:00 PM – 8:00 PM
- Wednesday, October 4: 8:00 AM – 4:00 PM
Where can I find the Show Terms and Conditions?
Please log into your profile within the exhibitor portal to view the Terms and Conditions?
