Election and Term of Office:
- To serve a single four (4)-year term of office. The coordinator may be re-elected to a second term only after the passage of at least four years from the end of their term. (Sections 4.02 and 4.03).
Role/Authority (as specified in the bylaws of the organization):
- Participate as a non-voting member of the Board of Directors as defined in the bylaws and in accordance with the indemnification of its directors and officers (Sections 4.01 and 11.04).
- Any five (5) members of the Board may request an unscheduled meeting of the Board, provided that notice is given not less than seven (7) days prior (Sections 4.05; 4.06).
- Participate, as assigned by the President, on standing, special, or ad hoc committees of the organization, including the Articles of Incorporation and Bylaws Committee and Audit Committee (Sections 6.02; 6.04 – 6.07).
Specific Duties of the Position:
- Ensures a coordinated approach to members, member activity, and member engagement inclusive of domestic and international membership.
- Conducts an environmental scan as needed to assess internal and external factors that impact strategic decisions and directions of Academy and Foundation members and also with regard to members on committees. This may include reaching out to other similar sized professional societies and organizations to determine their member engagement, committee structures and volunteer opportunities, and best practices, assessing how technology can facilitate and/or change the paradigm for member engagement.
- Provides ongoing recommendations to the Board of Directors (BOD) of changes to committees including requests for new committees, redundancies, and the need to sunset/disband. Additionally, presents to the BOD potential enhancements to volunteer opportunities and recognition programs on an ongoing basis.
- Works in collaboration with Committee Chairs and Section Leaders to set volunteer expectations and standards, address opportunities and deficiencies, recommend needs, and communicate enhancements and changes to the membership.
- Work to build and sustain a leadership program to ensure a pipeline of interested members has the requisite information and knowledge to assume leadership roles. Advises the BOD on outreaches/programs needed to develop future leaders to include committee chairs/chair-elects and Section Governing Council members.
- Make recommendations to the Awards Committee annually for the deserving Committee of Excellence nominees.
- Provides updates to the BOD at their 3 yearly meeting on member engagement existing programs, trends, and needs.
Responsibilities of All Members of the Board:
- Attend all regularly scheduled Boards of Directors meetings. (reading materials in advance of the meeting approximately 4-6 hours prep time).
- Participate on conference calls or other meetings as required.
- May submit written informational or discussion reports to the Board for consideration at Board meetings. These reports may summarize official activities in which the individual has been involved or be used to raise a new issue or action to be considered by the Board.
- Carefully review Board and financial reports and follow up on irregularities; request legal counsel or other expert advice.
- Review, be familiar with, and adhere to the organization’s mission statement, strategic plan, bylaws, board policies and other important documents of the organization.
- Protect confidentiality of discussions, particularly when documents are provided under client-attorney privilege or discussions occur during an Executive Session of the Board.
- Adhere to the organization’s Financial and Intellectual Relationship Disclosure Policy by completing and updating a written disclosure 30 days prior to each Board meeting, to include relevant financial relationships with commercial interests and other relationships that could cause private interests to conflict with professional interests, such as, but not limited to leadership roles with another association, society, journal, or certification body (e.g., ABOHNS). The submitted statements will become an appendix to each of the Board Agenda books making them a ready reference during the meeting for all attendees. Furthermore, it is the responsibility of each Board member to declare any relevant conflicts openly during discussion at the Board meeting and prior to vote on any agenda item for which the member has a real and or potential conflict of interest or financial relationship.
- Be aware of and adhere to the organization’s policy of strict compliance with federal and state antitrust laws.
- Complete an annual Board self-assessment.
- Be reimbursed for travel expenses in accordance with the Academy’s policies and provided that the Board member satisfies the requirements for participating in the meeting.
General Expectations:
- Understand and accept the fiduciary responsibilities of a Board member.
- Actively participate in deliberations and exercise care in decision-making.
- Meet scheduled deadlines.
- Have an email address and web access to obtain necessary Board documents and participate in online community forums.
- Promote the organization’s image by staying informed and representing the Academy to others.
- Recruit and orient future members and leaders.
- Maintain status as a member in good standing and adhere to the Academy’s Code of Ethics.
- Treat other Board or committee members and staff with respect and courtesy.
Specific Duties:
- Leads an annual review on all the current Academy and Foundation committees and presents findings and recommendations to the Board of Directors for consideration.
- Works with Chairs to ensure that all Committees are productive, running efficiently, and working for the benefit of members and the patients they serve.
- Evaluate collaboration needs between committees, sections, and the BOG.
- Reports to the BOD, as needed, on the status of member engagement and share recommendations on changes.
- Works with Academy staff on leadership training for new Chair-Elects and Section Leaders.
- Communicates regularly with Chairs and section leaders to foster leadership opportunities for Academy members.
