Call for Science Submission Guidelines

Letter from AAO-HNSF Annual Meeting Program Coordinator

DEAR COLLEAGUES,

We look forward to welcoming you to the AAO-HNSF 2026 Annual Meeting & OTO EXPO in Los Angeles, California, October 17 – 20, to renew friendships, engage the vibrant global otolaryngology community, learn from trusted experts, debate the most pressing issues in the field, and push our science ever forward.

The American Academy of Otolaryngology–Head and Neck Surgery Foundation (AAO-HNSF) invites you to submit an education proposal and/or scientific abstract for presentation during the 2026 Annual Meeting. The Annual Meeting provides otolaryngologist-head and neck surgeons and related healthcare professionals worldwide with a full breadth of education opportunities focused on leading-edge clinical techniques, tools, and groundbreaking scientific discoveries, shared by experts in the global otolaryngology community.

Before submitting your proposal, please be sure to read the Submission Guidelines in their entirety, as they will help guide you through the criteria and requirements that are applicable to each of the submission categories. You are also encouraged to review and submit a topic based on the list of promoted gaps in practice.

The Call for Science submission site will be open through January 26, 2026, 11:59 pm (ET). During this timeframe, the following program formats can be submitted:

  • ENT Pulse Presentations
  • Expert Lectures
  • International Symposium
  • Master of Surgery Video Presentations
  • Panel Presentations
  • Scientific Oral Presentations
  • Scientific Posters Presentations
  • Simulation Presentations

There are a few important reminders to consider:

  1. LATE-BREAKING SCIENTIFIC SUBMISSIONS: As in 2025, the number of accepted late-breaking abstracts for Scientific Oral presentations will be limited. There will be no late-breaking Scientific Poster presentations. We expect the review process for the late-breaking scientific presentations to be considerably more competitive than the regular submission review.
  2. COMMUNITY VOICES: We seek diverse expertise throughout our education program and encourage submissions in all format types that reflect the breadth of our specialty and the patients we serve. We seek submissions that reflect diversity of thought and experience, and we strongly encourage inclusion of speakers encompassing but not limited to age, disability status, economic circumstance, ethnicity, gender, race, religion, and sexual orientation, , as well as those from all practice types, geographic backgrounds, and professional statuses.
  3. ENCORE PRESENTATION SUBMISSIONS: If your proposal has been presented at a previous AAO-HNSF Annual Meeting, please ensure you include updated information or new perspectives before submitting. We encourage submissions that reflect original or substantively updated content to provide fresh, current value for attendees.

Thank you for your willingness to share your expertise with your colleagues at the annual gathering of the otolaryngology-head and neck surgery community.

This is your chance to be part of an inspiring, learning environment that connects our global otolaryngology community. We look forward to receiving your proposals and reading the creative ways in which you are contributing to the future of the specialty.

Submit your proposal today and be part of this extraordinary 130-year tradition of excellence!

Sincerely,

Cecelia Damask, DO

AAO-HNSF Annual Meeting Program Coordinator

Important Information

Abstract Submission Review Process:

The AAO-HNSF will notify all submitters in May 2026 of the status of their submission(s) upon the final review and decision of the Annual Meeting Program Committee (AMPC) and Annual Meeting Program Coordinator. Prior to receiving your official notification, please refrain from contacting the AAO-HNSF staff to obtain information regarding the decision status, notification distribution, or publication dates.

Key Dates:

  • December 1, 2025: Call for Science Submission Site Opens
  • January 26, 2026: Call for Science Submission Site Closes
  • January to April 2026: Submissions Reviewed by the AMPC
  • Mid-May 2026: Submission Status Notifications Sent
  • May 19 to June 9, 2026: Late-Breaking Abstracts Submission Period
  • July 17 to October 26, 2026: Deadlines for Submissions of Required Manuscripts for Scientific Oral Presentations as well as those Scientific Poster Presentations seeking publication*

*The exact deadline is according to the last name of the Senior Author

  • Late-Breaking Scientific Oral Abstract Submissions: While there will be a call for late-breaking Scientific Oral abstracts in the spring 2026, only high impact reports that clearly justify late submission will be considered. We will only accept approximately 30 late-breaking abstracts for Oral presentation in 2026 and will not accept any abstracts for Poster presentation. Accepted late-breaking Scientific Oral abstracts are also required to follow same the publication requirements with AAO-HNSF journals as those Scientific Oral presentations accepted during the regular 2026 Call for Science.

Eligibility Requirements

Members and nonmembers of the AAO-HNS are eligible to submit.

If a proposal is accepted, all speakers are required to complete the following tasks:

  • Agree to present at the AAO-HNSF 2026 Annual Meeting & OTO EXPO. Submission of a proposal constitutes a commitment by the speaker(s) to present if selected. Failure to present may result in exclusion from the program for up to two years.
  • Complete a “Financial and Intellectual Relationship Disclosure.” Failure or refusal to complete the form or disclose any potential conflicts of interest will result in cancellation of the session.
  • Acknowledge and agree to Scheduling Agreement: By submitting a proposal, all submitters and proposed speakers acknowledge and agree that sessions may be scheduled at any time during the Annual Meeting, from Saturday through Tuesday. Presenters must be available to present on any of these days. Date change requests will only be considered in cases of extenuating circumstances.
  • Submit a full-length manuscript by the given deadline to one of the AAO-HNSF journals if presenting a Scientific Oral Presentation or planning to publish a manuscript related to a Scientific Poster Presentation. Failure to submit a required manuscript will result in exclusion from the program for two years and exclusion of content from the meeting archive on OTO Logic.
  • Complete all tasks listed within the Speaker Management Portal. Failure to complete these required tasks may result in cancellation of the session.
  • Provide permission to record your presentation for the meeting archive on OTO Logic, the AAO-HNSF online education platform.
  • Agree to only present in a maximum of five sessions during the 2026 Annual Meeting.
  • Register for the 2026 Annual Meeting and pay all applicable fees.
  • Confirm email for all speaker communication: Presenters are identified in the Speaker Management Portal by email address. For those presenters who are listed on multiple submissions, ensure that the same email address is used on all.
  • Submitters, verify the following:
    • Double-check accuracy and spelling of all email addresses.
    • Check email settings to ensure that [email protected] does not filter to a spam/junk folder.
    • Ensure that the email address selected is not subject to an institutional firewall that will reject communications from AAO-HNSF.
    • If you are submitting a mandatory manuscript related to a Scientific Oral Presentation or an optional manuscript related to a Poster Presentation, ensure that the related manuscript has not been previously published or submitted elsewhere for possible publication.
    • Use an email address that will be active from the opening of the Call for Science through the dates of the Annual Meeting (October 17-20, 2026), particularly for those graduating or in a job transition.
  • Professional Conduct Agreement: All submitters and proposed speakers agree to uphold professional standards of conduct throughout the review and selection process. Decisions of the AMPC are final. Harassment, intimidation, or inappropriate communication with AMPC members regarding submission outcomes will not be tolerated.
  • The Annual Meeting Program Committee (AMPC) reserves the right to change any component of an accepted proposal. Submissions must be completed online by the deadline. Changes to proposals may not be made once the deadline passes.
  • All abstracts must be submitted in English.

Journal Publication Requirements

The AAO-HNSF holds copyright on all material presented at the AAO-HNSF Annual Meeting & OTO EXPO. The AAO-HNSF and its journals will not consider scientific material that has already been published or submitted for publication.

  • Scientific Oral Presentations: All accepted Scientific Oral Presentations must be submitted as a full-length manuscript to one of the AAO-HNSF journals, Otolaryngology–Head and Neck Surgery or OTO Open. While under review, these manuscripts are prohibited from being submitted and published elsewhere.
  • Scientific Poster Presentations: There is no requirement for Poster presenters to submit a manuscript based on the accepted abstract for publication. However, if Poster presenters are seeking publication, a full-length manuscript must be submitted to Otolaryngology–Head and Neck Surgery or OTO Open for right of first refusal. Poster Presentations may not be submitted elsewhere for publication unless first rejected for publication by Otolaryngology–Head and Neck Surgery or OTO Open.
  • Authors of other program formats are welcome but not required to submit a related full-length manuscript to one of the AAO-HNSF journals.

Manuscript submissions must comply with all journal author instructions. Failure to follow the journal submission requirements and submit a required manuscript by the given deadline will result in exclusion of the Senior Author from the Annual Meeting education program for two years and exclusion of content from the meeting archive on OTO Logic. See the “Manuscript Submission Best Practices” guide for examples of acceptable and unacceptable journal submission practices. Contact the AAO-HNSF journals’ Editorial Office via [email protected] with any questions about manuscript submissions.

2026 Manuscript Submission Deadlines

The manuscript submission deadlines are determined by the last name of the Senior Author.

  • Last names beginning A–F: Friday, August 21
  • Last names beginning G–L: Friday, September 18
  • Last names beginning M–S: Friday, October 26
  • Last names beginning T–Z: Friday, July 17
  • Submission Waiver Requests: Submission waiver requests must be made by the Senior Author. All waiver requests are reviewed by the journals’ Editor in Chief. Submitting a request for a waiver does not guarantee that the waiver will be granted. A form for submitting waiver requests will be provided to the authors of accepted abstracts. Waiver requests received after May 1, 2026, will not be considered.
  • Submission Deadline Extension Requests: Submission deadline extension requests must be made by the Senior Author. Requests made by other authors will not be considered. Any extension request exceeding one month will require approval from the journals’ Editor in Chief. A form for submitting deadline extension requests will be provided to the authors of accepted abstracts. Extension requests received after July 1, 2026, will not be considered.

Manuscripts first rejected by Otolaryngology–Head and Neck Surgery or OTO Open may be submitted to another journal but should reference the original presentation at the Annual Meeting. Published papers related to Scientific Oral or Poster Presentations may only be presented elsewhere after the Annual Meeting and provided that the original presentation and published paper are cited.

Abstract Publication Information:

The abstracts of all accepted and presented Scientific Oral Presentations, including Late-Breaking, and Poster Presentations will be published in a supplement to Otolaryngology–Head and Neck Surgery in an issue after the 2026 Annual Meeting as a record of the meeting program. Failure to present at the Annual Meeting or withdrawal of an accepted submission prior to the meeting will result in the presentation’s removal from the supplement issue.

Copyright and Embargo Policy

  • Copyright: The AAO-HNSF holds copyright on all material presented at the AAO-HNSF Annual Meeting & OTO EXPO. The AAO-HNSF will not consider material that has already been published or submitted for publication.
  • Confidentiality and Embargo Policy: Submitted abstracts are considered CONFIDENTIAL and EMBARGOED from the time of submission. For a study to be eligible for presentation, information contained in the abstract, as well as additional data and information to be presented about the study, may not be made public before the findings have been presented/published in compliance with the embargo policy. The one exception to these policies applies to abstract information that has been previously made public through presentation at another meeting. In these cases, the confidentiality and embargo policies apply only to any updated information. Prior to the embargo being lifted, the Senior Author and coauthors of the research may not:
    • Publish the information or provide it to others who may publish it
    • Release the findings to news media
    • Use the information for trading in the securities of any issuer or provide it to others who may use it for securities trading purposes

Disclosure Information

The AAO-HNSF is committed to creating high-quality education that is independent of industry influence. All persons who have been in control of this education content for this accredited CE activity have been asked to disclose all financial relationships with any ineligible companies they have had over the past 24 months.

The Accreditation Council for Continuing Medical Education (ACCME) defines ineligible companies as those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients. There is no minimum threshold in  all financial relationships, regardless of amount, with ineligible companies.

In accordance with ACCME policy, AAO-HNSF requires that any potential conflicts of interest disclosed below be reviewed and resolved prior to the beginning of the activity. AAO-HNSF shall convey this information disclosed by the faculty member to the CME program audience by: (1) including a description in the program; (2) displaying the information on a slide shown in the meeting room at the time of presentation; and (3) the statement being read aloud by the moderator preceding the faculty member’s presentation.

AAO-HNSF also requires presenters to disclose to participants any uses of drugs or devices mentioned in their presentations that are off-label or investigational. Any faculty member/participant who refuses to disclose relevant financial relationships, or who violates the policy related to unapproved or off-label usage, shall be disqualified from participation in this CME activity and may be precluded from consideration of future presentations at AAO-HNSF CME events/programs.

  • Disclosure Declaration: In the past 24 months, have you (or an immediate family member) had a financial relationship with any ineligible company? The ACCME defines ineligible companies as those whose primary business is producing, marketing, selling, re-selling, or distributing healthcare products used by or on patients. There is no minimum threshold in all financial relationships, regardless of amount, with ineligible companies. If so, click the “Add a financial relationship” link below.
    • I have no relevant financial relationships with ineligible companies to disclose.
    • I have financial relationships with ineligible companies to disclose.
  • Financial Relationships: Fill in the details of the financial relationship below.
    • Company Name: Please limit to one company (you will be able to add more companies on the next screen)
    • Individual(s) Involved: Select who has the financial relationship.
      • Self
      • Spouse/Partner
      • Both Myself and my Spouse/Partner
  • Type of Financial Relationship: Check all that apply
    • Advisory Committee/Board Member
    • Advisory Board
    • Consultant
    • Committee/Planning Member
    • Contracted Research (Principal Investigators must provide information, even if received by the institution)
    • Dividends
    • Employee
    • Grant/Research Support
    • Ownership Interest
    • Honorarium
    • Stock options or bond holdings in a for-profit corporation or self-directed pension plan
    • Stock Shareholder (excluding mutual funds)
    • Other Financial or Material Support: Please write in a value for Other Financial or Material Support (Maximum 150 characters)
  • Status of Financial Relationship
    • Ongoing
    • Terminated
  • Date Financial Relationship Ended: Enter Date
  • Presentation Bias: If you reported relationship(s) above with a commercial organization that produces healthcare products or services, does the education content (over which you have control) involve the products or services of the commercial organization?
  • Attestation: I certify that the information I have provided is complete to the best of my knowledge and I accept responsibility for the accuracy of the information in response to the aforementioned questions.

*By signing with my electronic signature, I attest that all information above is true and correct.
**Financial Relationship are those relationships in which the individual benefits by receiving a salary, royalty, intellectual property rights, consulting fee, honoraria, ownership interest (e.g., stocks, stock options or other ownership interest, excluding diversified mutual funds), or other financial benefit. Financial benefits are usually associated with roles such as employment, management position, independent contractor (including contracted research), consulting, speaking and teaching, membership on advisory committees or review panels, board membership, and other activities for which remuneration is received or expected. ACCME considers relationships of the person involved in the CME activity to include financial relationships of a spouse or partner. The ACCME has not set a minimum dollar amount for relationships to be significant. Inherent in any amount is the incentive to maintain or increase the value of the relationship.

Content Information

The following section outlines the education details required for your submission. You will be asked to select the appropriate track, learning approach, target audience, promoted gaps, professional practice gaps, and audience professional level. Please ensure that all required information is accurate and complete before finalizing your submission. While all questions in the submission site are required, not all education formats will include every item listed in this section.

  • Promoted Gaps
    • Business of Medicine: This track explores the financial, operational, and leadership aspects of running a successful medical practice. Topics may include practice management, coding, contracting, and innovation in healthcare delivery. Submit if your proposal helps physicians optimize efficiency, navigate the evolving healthcare landscape, or enhance the sustainability of their practices.
    • Care Equity, Quality, and Safety: Centered on improving outcomes and ensuring equitable care, this track focuses on quality improvement initiatives, patient safety, and addressing healthcare disparities. Submit your proposal if your work advances fair, effective, and patient-centered otolaryngologic care.
    • Comprehensive Otolaryngology: This track reflects the multifaceted, holistic approach of comprehensive otolaryngologists in managing a wide range of conditions; including perspectives and experience from comprehensive otolaryngologists. This track demonstrates the depth and breadth of comprehensive otolaryngology.
    • Endocrine Surgery: Highlighting advancements in thyroid, parathyroid, and related endocrine disorders, this track welcomes research, techniques, and management strategies. Submit if your proposal contributes to improving outcomes or surgical innovation in endocrine head and neck disease.
    • Facial Plastic and Reconstructive Surgery: This track features advances in aesthetic and reconstructive techniques of the face, head, and neck. Submit if your proposal addresses innovative procedures, outcomes, or multidisciplinary approaches to facial reconstruction and rejuvenation.
    • Global Perspectives in Otolaryngology: This track highlights innovative research, clinical practices, and education approaches from around the world. Submissions should showcase how international experiences contribute to advancing patient care, research, or surgical techniques in otolaryngology-head and neck surgery. Who should submit: International physicians, researchers, and educators interested in sharing global insights, regional challenges, and cross-cultural collaborations in the specialty. Proposals must include at least one presenter based outside the United States.
    • Head and Neck Surgery: Focused on oncologic and reconstructive aspects of head and neck disease, including submissions on diagnostics, treatment planning, and survivorship. Submit if your proposal advances knowledge or technique in complex head and neck cancer care.
    • Laryngology/Broncho-Esophagology: Dedicated to disorders of the voice, airway, and swallowing, this track invites submissions on diagnostics, surgery, and therapeutic interventions. Submit if your proposal enhances understanding or management of laryngeal and upper aerodigestive tract conditions.
    • Otology/Neurotology: Covering diseases of the ear, hearing, and balance systems, this track emphasizes innovation in diagnostics, surgery, and auditory rehabilitation. Submit if your proposal advances the science or clinical care of hearing and vestibular disorders.
    • Pediatric Otolaryngology: Focused on ear, nose, and throat disorders in children, this track invites research and clinical insights into diagnosis, management, and surgical outcomes. Submit if your proposal addresses the unique challenges of pediatric ENT care.
    • Professional and Personal Development: This track supports the growth of clinicians beyond clinical expertise, addressing leadership, mentorship, resilience, and work-life integration. Submit if your proposal empowers otolaryngologists to thrive professionally and personally.
    • Rhinology/Allergy: This track includes advances in the medical and surgical management of sinonasal and allergic disorders. Submit if your proposal shares innovations, research, or multidisciplinary approaches that improve care for patients with nasal, sinus, or allergic disease.
    • Sleep Medicine: Highlighting diagnosis and management of sleep-disordered breathing and related conditions, this track encourages collaboration across specialties. Submit if your proposal provides new insights or advances in the care of sleep-related otolaryngologic disorders.
  • Education Formats
    • ENT Pulse Presentations: Dynamic, 30-minute sessions that reflect the pulse of innovation in otolaryngology. Designed to highlight rapidly evolving topics, new discoveries, and areas of ongoing debate, these sessions are on the fast track to what’s next in otolaryngology.
    • Expert Lectures: Sessions led by recognized experts on current diagnostic approaches, therapeutic approaches, and practice management topics. These are high-impact sessions share clinical insights, evidence-based updates, and practice innovations.  All Expert Lectures are scheduled in 50 – 60-minute session slots, based on availability and at the discretion of the AMPC.
    • International Symposium: The International Symposiums feature cutting-edge content presented by physicians and researchers based outside the United States, offering a truly global perspective on key topics in otolaryngology. These sessions highlight international experiences, innovations, and collaborative approaches to patient care and research. All International Symposium presentations are scheduled in 50–60 minute-session slots, based on availability and at the discretion of the AMPC. Note: This education format is specifically intended for presenters from outside the U.S.
    • Master of Surgery Video Presentations: Short, 7-minute, demonstration videos of key surgical procedures performed by otolaryngologist-head and neck surgeons.
    • Panel Presentations: Interactive, in-depth, state-of-the-art presentations on controversial topics with a variety of viewpoints. All Panel Presentations are scheduled in 50–60 minute-session slots, based on availability and at the discretion of the AMPC.
    • Scientific Oral Presentations: Short, 6-minute, podium presentations focusing on current evidence-based research, surgical procedures, and approaches in the clinical sciences and their application to patient care.
    • Scientific Poster Presentation: Visual displays detailing the latest advancements in otolaryngology research that allow viewers to appraise and assimilate scientific evidence for improved patient care practices. Original basic science and clinical work related to the broad area of otolaryngology ailments and diseases may be submitted. Poster presenters are only required to be present during the scheduled one-hour “Meet the Scientific Poster Authors” session.
    • Simulation Presentations: Interactive, hands-on sessions designed to enhance clinical or surgical skills through active learning. Each one-hour presentation incorporates simulation tools or techniques as a central component of the education experience. Unlike other education adjuncts, such as “audience response,” the simulation tools are integral to the conception and structure of the presentation. Simulation presentations do not need to focus solely on medical devices; they may also emphasize technique development, decision-making, or communication skills in a simulated environment. Presenters should have expertise in the topic and experience with the simulation platform. The presenters are responsible for securing all needed simulation materials and coordinating with AAO-HNSF staff regarding audiovisual needs and room setup.
  • Target Audience (choose up to 4):
    • Academic Otolaryngologists
    • Advanced Practice Providers
    • Comprehensive Otolaryngologists
    • International Physicians
    • Medical Students
    • Nonphysician Clinicians
    • Physicians in Training
    • Private Practitioners
    • Researchers
  • Audience Professional Levels:
    • Basic – This is an introductory level and assumes little or no prior knowledge of the subject matter, providing an introduction to the subject including a practical and user-friendly definition of terms. The education activity includes discussion of concepts that are commonly used in the field. The presentation and supplemental material provide a solid foundation on which to build a working knowledge of the subject. The primary focus of a basic activity is to bring those individuals who may not be familiar with the subject matter to a level of knowledge that facilitates further learning.
    • Intermediate – This level assumes some degree of prior knowledge of the subject. Participants are expected to be somewhat familiar with the terminology frequently used but may be unfamiliar with the methods used. The subject matter includes both working concepts and background or theory. The intent of the intermediate activity is to build on an individual’s working knowledge of the subject to a point of expertise.
    • Advanced – This level provides an in-depth and up-to-date treatment of the subject. A strong working knowledge and a theoretical background are expected of those who attend. The intent is to provide the participant with the latest developments in the field. Those in attendance can expect to be brought up-to-date and advance their knowledge of the subject. Activities in this category provide a quick way to learn more about a subject; however, those who are not familiar with the terminology and methods employed should prepare prior to attending. This category provides an efficient updating of the subject for those who have special interest.
  • Professional Practice Gap:
    • Patient Care and Procedural Skills
    • Medical Knowledge
    • Interpersonal and Communication
    • Professionalism
    • Systems-Based Practice

Speaker Information

The following section outlines the information that will be required for each proposed speaker as part of your submission. Please ensure that all speaker details are accurate and complete before finalizing your submission. Requirements may vary depending on the selected education format, but all applicable questions must be completed in full.

  • What is your primary practice setting?
    • Academic Practice
    • Government (VA, NIH, Military)
    • Hospital or Health System (Employed)
    • Off Campus Hospital Department
    • Private Practice
    • Staff Model HMO
  • Americans with Disabilities Act (ADA) Accommodation: AAO-HNSF is committed to making the Annual Meeting accessible to attendees and presenters with disabilities. If you identify as a person with a disability and wish to disclose your specific accommodations requests, please indicate below.
    • Do you require an accommodation or service to fully participate? If yes, please provide details on accommodations needed.
    • Enter N/A if not applicable.
  • Presentation Experience: Speakers who can illustrate specific experience presenting or publishing on the submission topic will be given preference by the AMPC in their review. List any conferences or publications that demonstrate your experience. For presentations, ensure that the type of setting is clearly delineated (grand rounds, invited lecture, department meeting, medical school curriculum, etc.) Please provide the name of the organization with the organization’s webpage (URL) and the person leading the program with their email address. * one (1) reference is required.
  • Are you an AAO-HNSF member?
  • If yes, what is your membership number?
  • Have all presenters completed their residency and/or terminal training at least five years ago? (Note: While many topics are best suited for presenters with 5+ years of post-training experience, this is not a requirement. Some sessions may benefit from the unique perspectives of recent graduates, residents, or fellows.)
  • Are you a part of a community underrepresented in medicine (URM)? According to the American Medical Association and Association of American Medical Colleges (AAMC), URM means “those racial and ethnic populations that are underrepresented in the medical profession relative to their numbers in the general population.”(Yes/No)
  • Do you identify as a women speaker on this submission? (Yes/No)
  • Are you a member of the AAO-HNS Otolaryngology Private Practice Section (OPPS) on this submission?
  • Are you presenting in Spanish?

Submission Instructions

The following section outlines the tasks and questions you may need to complete during the submission process. Please ensure that all required information is accurate and complete before finalizing your submission.

While all questions in the submission site are required, the specific tasks and questions applicable to your proposal may vary depending on the selected education format.

  • Log in to the submission site using your AAO-HNS member ID and password (If you are not a member, create a non-member account here)
  • Read and provide consent for the Privacy Notice
  • Select “Click Here” to begin a new proposal”
  • Enter Speakers – Create the list of speakers for this submission. It is important that you have each speaker’s full professional name as they would want it to be published, including middle initials and credentials, when adding speakers.
    • To add a speaker:
      • Type the speaker’s first name, middle initial, last name, email address and select a role
      • Important notes about email addresses:
      • Verify that you are using the most current email address for all speakers.
      • Ask speakers to use the same email address for all submissions as their identity in the Speaker Management Portal is linked to their email address. This prevents creating duplicate accounts.
      • Consider using an email address that is not restricted by institutional firewalls.
      • For transitioning physicians (graduation, employment change), use a permanent email address that will still be active after the transition.
  • Click ”Add Speaker” – To complete a presenter’s profile:
    • Click on the “Edit Speaker” button to complete the profile.
    • A green check mark indicates a complete profile.
    • Once the profile is complete, click “Save Speakers” to complete the task.

See Education Format for the allotted amount of speakers and the roles. To adjust the role of a previously added speaker, click “Edit Profile.”

  • Abstract:
    • Proposal Title: Your proposal title has a 15-word limit. Be sure your title is listed as you would like it to be published (if selected) on the website and other promotional and marketing pieces, including correct grammar, capitalization, and punctuation. While a catchy session title can attract the attention of meeting attendees, the proposal itself should be clear and complete to be favorably viewed by the AMPC.
    • Track: Select one (1) of the following track areas that best describes your presentation:
    • Promoted Gap: Select one (1) of the following promoted gap areas that best describes your presentation:
    • Professional Practice Gap: Select one (1) that this proposal will address.
    • Target Audience: Select up to four (4)
    • Audience Professional Level: Enter one (1) target professional level for this submission.
    • Abstract Description: (limited to 1,800 characters) Provide a concise description that will explain the focus and significance of your proposed session. You should provide a succinct description of the relevance of this program to the practice of otolaryngology and the purpose (goals) of the presentation.
    • Background Statement: (limited to 250 characters) Provide a succinct statement explaining why this topic should be addressed at the 2026 Annual Meeting. What general clinical or patient need led you to submit this abstract? (e.g., more effective treatment for BPPV or need for a review of techniques for thyroid surgery.) The background statement is an opportunity to provide additional information to the AMPC on the clinical relevance or timeliness of your presentation. The text will not be published and is for the use of the AMPC only.
    • Session Description: (limited to 700 characters) Briefly describe what attendees can expect from your session. This description will appear in the online program, be used for ACCME credit review, and may be included in the webcast package if your session is recorded.
  • Outcome Objectives: (three objectives required, limited to 250 characters) Objectives focus participants’ attention on the expected behavioral outcomes from the presentation. You should state clearly and succinctly what attendees should be able to practice upon completion of the session. Begin each statement with a verb (e.g., analyze, compare, demonstrate, examine, explain, implement, interpret, recognize, etc.). If selected, your objectives will be published online to help attendees choose among sessions. Note, the outcome objectives are different from the description/goals of your presentation.
  • Proposal Information:
    • Is this submission part of a multisession proposal? If yes, please enter the proposal title of the other submission and indicate if it is part 1 or part 2. Please enter N/A if this is not a multisession proposal.
    • AAO-HNS/F Other Education Offerings: AAO-HNS members have access to a catalog of education offerings and resources. If your proposal is accepted, please let us know if you would like to learn more about how to submit content for consideration in any of these areas:
      • AAO-HNS Bulletin
      • Online Courses and Lectures
      • Otolaryngology-Head and Neck Surgery or OTO Open Journal
    • Comprehensive Otolaryngology Track Statement: (limited to 250 characters) Provide a succinct statement explaining why this topic is being submitted under the Comprehensive Otolaryngology track. The statement is an opportunity to provide additional information to the AMPC on the clinical relevance or timeliness of your presentation. This text will not be published and is for the use of the AMPC only.

Submissions for the comprehensive otolaryngology track should reflect the multifaceted, holistic approach of comprehensive otolaryngologists in managing a wide range of conditions. Submissions should include perspectives and experience from comprehensive otolaryngologists, with at least one of the presenters currently practicing as a comprehensive otolaryngologist. Submissions in this track should demonstrate the depth and breadth of comprehensive otolaryngology. The exemplary submission in this track would detail how the educational objectives would target the comprehensive otolaryngologist who is providing front line care for patients with symptoms that span multiple subspecialties.

If there is not a comprehensive person on the panel, describe how the presenters feel their talk is well suited for the comprehensive provider.

Please enter N/A if you did not submit in the Comprehensive Otolaryngology Track.

  • AAO–HNS/F Committee/Section/International Corresponding Societies (ICS) Sponsor and the name of the endorsing person. Note that the supporting representative will also receive the subjective and objective feedback for the submission. The intention of the Sponsorship process is to support the specific work of the AAO-HNS/F Committees, Sections, and supporting related organizations. A sponsorship is NOT required for a Panel Presentation to be accepted, and multiple endorsements do not favor a submission unless specifically prepared jointly between the entities. Committee/Section chairs have been asked not to sponsor/endorse submissions prepared outside the scope of their activities and have been limited in the number of submissions they may sponsor. Do not request Committee sponsorship for proposals prepared outside of the Committee/Section processes.
  • Will this submission specifically and predominantly address issues of cultural competency or diversity, equity, and inclusion in healthcare or health professions? If yes, please briefly describe how. Enter N/A if this is not applicable.
  • Are there other ways in which your submission specifically supports the AAO-HNSF goal of producing an Annual Meeting that is reflective of our full Academy membership and the communities we serve? If yes, please explain. Enter N/A if this is not applicable.
  • Honorarium Guidelines:
    • Eligibility: Honoraria may be requested only for Panel Presentation speakers who would not typically attend the AAO–HNSF Annual Meeting. 
    • Examples of eligible presenters include professionals such as: neuro-ophthalmologists, neurologists, health care executives, dermatologists, dentists, rheumatologists, pulmonologists, molecular medicine physicians, allergists/immunologists, and oral pathologists. 
    • Honoraria will not be considered for: 
      • Otolaryngologists–Head and Neck Surgeons 
      • Advanced Practice Providers (APPs) 
      • Administrators from otolaryngology-related practices 
      • Colleagues from ancillary fields, including audiology and speech-language pathology

      Request Details
      If requesting a travel honorarium, please include: 

      • The presenter’s name 
      • The amount requested (up to $1,500 per session) 
      • A brief explanation describing the reason for the request 

      Honorarium Options
      There are two options for requesting up to $1,500 per session: 

      1. Taxable Honorarium – May be used toward registration and travel expenses. 
      1. Nontaxable Travel Stipend – Requires receipts and may be used toward registration, airfare, ground transportation, meals during the meeting, baggage fees, etc. 

      Additional Information 

      • Requests for complimentary registration or day passes will not be accepted. 
      • All honorarium and registration requests must be included at the time of submission for review by the Annual Meeting Program Committee (AMPC). 
      • Requests made after proposal acceptance will not be considered. 
      • If not applicable, please enter N/A in the honorarium request field. 
  • Standard AV Equipment & Audience Participation: Note: Unless assigned to a simulation session room, no additional audiovisual equipment or computer software will be available. AAO-HNSF reserves the right to evaluate and deny a request outside of the standard set-up.
    • Standard AV Equipment: Each session room will include standard AV equipment as listed below. Will you require any additional AV equipment or technical support (e.g., Wi-Fi, special projectors, etc.)? Please note: Requests outside the standard setup are subject to AAO-HNSF review and approval.
      Standard AV Equipment
      – Presentation laptop
      – Projector with slide advancer
      – Projection screen
      – One (1) lectern microphone
      – One (1) table microphone
    • If yes, describe in granular detail any additional AV equipment and/or any other technology support required for this presentation. Please enter N/A if the standard AV equipment will work for you.
    • Audience Polling: Will your presentation include audience polling? Choose this option only if your session is suited for audience participation. Presenters must request polling in their original submission to be set up with the official polling software in the Annual Meeting Speaker Ready Room.
  • Submission Comments: Please use this section to enter additional information about your submission that you deem important for the AMPC to consider during the review process.
  • Standard Non-Exclusive Agreement: All meeting presenters are required to submit the Standard Non-Exclusive Agreement for Meeting Presenters (permission to record), which is the legal document that records our mutual agreement and understanding about what you are giving us permission to do with your presentation. By agreeing, you make it possible for the AAO-HNSF to share your presentation and/or presentation materials with AAO-HNS members and other interested individuals. “Non-Exclusive” in the title of the document means that you retain the right to use your own materials.
  • Review and Sign the Eligibility Requirements
  • Review and Sign the Copyright and Content Embargo Policy
  • Review and Sign the Publication Requirements
  • Disclosure Information
  • Select “Preview & Submit”
  • Review and click “Submit” – Abstracts will not be complete and considered for presentation unless formally submitted. Incomplete information including presenter disclosures may prevent the “Submit” function.

Panel Presentations

Panel Presentations are ideally a discussion of a controversial or multifaceted topic by a panel of up to four expert presenters and one moderator. The AMPC favors panels that can bring a multitude of perspectives and experience to the presentation. Interactive, in-depth, state-of-the-art presentations on controversial topics with a variety of viewpoints. All Panel Presentations are scheduled in 50 – 60 -minute session slots, based on availability and at the discretion of the AMPC.

  • Speaker(s): You are allowed a maximum of four (4) panelists in addition to one (1) moderator. There is a minimum of 3 Panelists for this proposal.
  • Abstract:
    • Proposal Title
    • Track
    • Promoted Gap
    • Professional Practice Gap
    • Audience Professional Level
    • Abstract Description
    • Background Statement
    • Session Description
  • Outcome Objectives
  • Proposal Information:
    • Is this submission part of a multisession proposal?
    • AAO-HNS/F Other Education Offerings
    • Comprehensive Otolaryngology Track Statement
    • AAO-HNS/F Committee/Section/International Corresponding Societies (ICS) Sponsor
    • Will this submission specifically and predominantly address issues of cultural competency or diversity, equity, and inclusion in healthcare or health professions?
    • Are there other ways in which your submission specifically supports the AAO-HNSF goal of producing an Annual Meeting that is reflective of our full Academy membership and the communities we serve?
  • Travel Honorarium
  • Standard AV Equipment & Audience Participation:
    • Standard AV Equipment
    • Audience Polling
  • Submission Comments
  • Standard Non-Exclusive Agreement
  • Review and Sign the Eligibility Requirements
  • Disclosure Information

Expert Lectures

Expert Lectures are presentations led by experts on current diagnostic or therapeutic approaches and practice management topics. They include a maximum of two speakers, with the lead presenter counting as one. All Expert Lectures are scheduled in 50 – 60-minute session slots, based on availability and at the discretion of the AMPC.

  • Speaker(s): New Expert Lectures: You are allowed a maximum of two speakers. You must designate one Lead Presenter and up to one Co-Presenter. Previously presented lectures: You are allowed a maximum of two speakers and one mentor. All previously presented Expert Lectures have the option of transitioning one speaker into a “Mentor” role and bringing on a new “Speaker” with the aim of developing our next generation of expert teachers and bringing new voices to the meeting faculty. The mentor does deliver didactic content but is available on the podium for discussion, commentary, and the Q&A portion of the session. The mentor should actively assist in lecture preparation and revision. It is preferred that ALL presenters be well recognized experts on the topic with a presentation and/or publication history specific to the topic and be a minimum of five years out of residency/fellowship training for most topics.
  • Abstract:
    • Proposal Title
    • Track
    • Promoted Gap
    • Professional Practice Gap
    • Audience Professional Level
    • Abstract Description
    • Background Statement
    • Session Description
  • Outcome Objectives
  • Proposal Information:
    • Is this submission part of a multi-session proposal?
    • AAO-HNS/F Other Education Offerings
    • Comprehensive Otolaryngology Track Statement
    • AAO-HNS/F Committee/Section/International Corresponding Societies (ICS) Sponsor
    • Will this submission specifically and predominantly address issues of cultural competency or diversity, equity, and inclusion in healthcare or health professions?
    • Are there other ways in which your submission specifically supports the AAO-HNSF goal of producing an Annual Meeting that is reflective of our full Academy membership and the communities we serve?
    • Presentation Format*(Hands-on: All hands-on Expert Lectures should be submitted as Simulation Sessions.)
      • Didactic Lecture: Large audience lecture setting
      • Mini Expert Series: Presentation includes active small group discussion and is limited to 25 participants. If small group discussions are not planned, select didactic lecture
  • Travel Honorarium
  • Standard AV Equipment & Audience Participation:
    • Standard AV Equipment
    • Audience Polling
  • Submission Comments
  • Standard Non-Exclusive Agreement
  • Review and Sign the Eligibility Requirements
  • Disclosure Information

International Symposium

International Symposium are discussions led by international panelists (i.e., from outside the United States) involving interactive, in-depth, state-of-the-art presentations. They include a maximum of four presenters, in addition to one moderator. The International Symposiums feature cutting-edge content presented by physicians and researchers based outside the United States, offering a truly global perspective on key topics in otolaryngology. These sessions highlight international experiences, innovations, and collaborative approaches to patient care and research. All International Symposium presentations are scheduled in 50–60-minute session slots, based on availability and at the discretion of the AMPC. Note: This session type is specifically intended for presenters from outside the U.S.

  • Speaker(s): You are allowed a maximum of four (4) panelists in addition to one (1) moderator.
  • Abstract:
    • Proposal Title
    • Track
    • Promoted Gap
    • Professional Practice Gap
    • Audience Professional Level
    • Abstract Description
    • Background Statement
    • Session Description
  • Outcome Objectives
  • Proposal Information:
    • Is this submission part of a multi-session proposal?
    • AAO-HNS/F Other Education Offerings:
    • Comprehensive Otolaryngology Track Statement
    • AAO-HNS/F Committee/Section/International Corresponding Societies (ICS) Sponsor
    • Will this submission specifically and predominantly address issues of cultural competency or diversity, equity, and inclusion in healthcare or health professions?
    • Are there other ways in which your submission specifically supports the AAO-HNSF goal of producing an Annual Meeting that is reflective of our full Academy membership and the communities we serve?
  • Standard AV Equipment & Audience Participation:
    • Standard AV Equipment
    • Audience Polling
  • Submission Comments
  • Standard Non-Exclusive Agreement
  • Review and Sign the Eligibility Requirements
  • Disclosure Information

Master of Surgery Video Presentations

Master of Surgery Video Presentations are 7-minute, short demonstration videos of key surgical procedures performed by otolaryngologist-head and neck surgeons. Each presentation concludes with two minutes of audience questions and answers. Submissions should be high quality videos, narrated by the lead presenter, and limited to 7 minutes. All submissions will be reviewed initially for the quality of video and sound clarity. Submissions with poor video and sound clarity will be excluded from consideration regardless of the quality of their content.

  • Speaker(s): You are allowed a maximum of three (3) panelists in addition to one (1) moderator.
  • Abstract:
    • Proposal Title
    • Track
    • Promoted Gap
    • Abstract Description
  • Video Submission Upload:
    • Upload Your Video: The video should 7-minutes in length and should be submitted in HD format to allow for the highest possible video quality. The absolute minimum specifications that must be met are:
      • 720×480 pixels
      • 30 frames per second (29.97 fps based on drop frames)
      • Acceptable file type:
        • .mp3
        • .avi
        • .mov
        • .mp4
        • .m4a
      • Content: There must be only one subject per presentation. All digital videos must be recorded in English and have some sound; music is not required or encouraged and is often found to be distracting. Submissions of presentations that are exceedingly commercial in character are discouraged, and such submissions are less likely to be accepted for presentation. Submissions funded by commercial companies must be identified as such in a disclaimer at the start of the presentation. In addition, the opening of the presentation must begin with the exact title and include the authors’ names.
    • Proposal Information:
      • Will this submission specifically and predominantly address issues of cultural competency or diversity, equity, and inclusion in healthcare or health professions?
      • Are there other ways in which your submission specifically supports the AAO-HNSF goal of producing an Annual Meeting that is reflective of our full Academy membership and the communities we serve?
    • Submission Comments
    • Standard Non-Exclusive Agreement
    • Review and Sign the Eligibility Requirements
    • Disclosure Information

ENT Pulse Presentations

ENT Pulse presentations are dynamic, 30-minute sessions that reflect the pulse of innovation in otolaryngology. Designed to highlight rapidly evolving topics, new discoveries, and areas of ongoing debate, these sessions are the fast track to what’s next in otolaryngology. Designed for all audiences, ENT Pulse delivers concise, high-impact learning in an accessible format.

  • Speaker(s): You are allowed a maximum of two speakers. You must designate one Lead Presenter and up to one Co-Presenter.
  • Abstract: 
    • Proposal Title
    • Track
    • Promoted Gap
    • Professional Practice Gap
    • Audience Professional Level
    • Abstract Description
    • Background Statement
    • Session Description
  • Outcome Objectives
  • Proposal Information:
    • AAO-HNS/F Other Education Offerings
    • Comprehensive Otolaryngology Track Statement
    • AAO-HNS/F Committee/Section/International Corresponding Societies (ICS) Sponsor
    • Will this submission specifically and predominantly address issues of cultural competency or diversity, equity, and inclusion in healthcare or health professions?
    • Are there other ways in which your submission specifically supports the AAO-HNSF goal of producing an Annual Meeting that is reflective of our full Academy membership and the communities we serve?
  • Standard AV Equipment & Audience Participation: 
    • Standard AV Equipment
    • Audience Polling
  • Submission Comments
  • Standard Non-Exclusive Agreement
  • Review and Sign the Eligibility Requirements
  • Disclosure Information

Scientific Oral Presentations

Scientific Oral Presentations are short, 6-minute, podium presentations focusing on current evidence-based research, surgical procedures, and approaches in clinical sciences and their application to patient care. Based on merit, Scientific Oral submissions are selected and recognized as “Best of” within each specialty area.

  • Speaker(s): You may have up to a total of seven (7) authors including the first author and the senior author. You must designate one presenting author and one senior author for this submission, although one author may serve both roles.
  • Abstract:
    • Proposal Title
    • Track
    • Promoted Gap
    • Introduction
    • Methods
    • Results
    • Study Type: Enter one (1) description that best matches the type of research performed.
      • Basic/Lab Science
      • Clinical/Translational Science
      • Database Study
      • Small Case Series/Case Report
      • Systematic Review/Meta-analysis
      • Other
    • What was the hypothesis for this study?
    • If this is a Database Study, please provide the following:
      • Database Name? (Text answer)
      • Data Sources? (single institution, multiple institutions)
      • Government Database? (Yes/No)
      • Who owns and maintains this database? (Text answer)
      • What is the web address for information about this database? (Text answer)
      • Which institution is the senior author affiliated? (Text answer)
        • Note, database answers should not include personal information. If the submitting author is involved in the study, please list “First author on study” or “Senior Author at institution.” Enter N/A is not applicable.
      • You are allowed a total of 1,800 characters for the four sections combined. Total abstract Word and Character count is displayed at the bottom of the webpage.
    • Introduction: one (1) to two (2) sentences that explain the topic, purpose, and research question(s).
    • Methods: Summarize the information listed below in paragraph form, not a bulleted list.
      • Study Design
      • Year(s)/Month(s) Study Conducted
      • Disease/Condition Studied
      • Subjects Studied
      • Setting in Which Subjects Studied
      • Intervention(s)
      • Outcome Measurement(s)
      • Independent Variables
      • Preliminary Analyses (Analysis of Ongoing Study)
    • Results: State the main outcome(s) of the study, including confidence levels or p values, if applicable.
    • Conclusions: Include a precise statement of conclusion(s) directly supported by the results, giving equal emphasis to positive and negative scientific findings.
  • Proposal Information:
    • Will this submission specifically and predominantly address issues of cultural competency or diversity, equity, and inclusion in healthcare or health professions?
    • Are there other ways in which your submission specifically supports the AAO-HNSF goal of producing an Annual Meeting that is reflective of our full Academy membership and the communities we serve?
    • If not accepted as a Scientific Oral presentation, would you like to be reviewed and considered for Scientific Poster Presentation?
    • Comprehensive Otolaryngology Track Statement
  • Submission Comments
  • Review and Sign the Eligibility Requirements
  • Review and Sign the Publication Requirements
  • Review and Sign the Copyright and Content Embargo Policy
  • Disclosure Information

Scientific Poster Presentations

Scientific Posters are visual displays detailing the latest advancements in otolaryngology research that allow the viewers the opportunity to appraise and assimilate scientific evidence for improved patient care practices. Based on merit, Posters submissions are selected and recognized as a “Best of” within each specialty area. Original basic science and clinical work related to the broad area of otolaryngology ailments and diseases may be submitted. Poster Presenters are only required to be present during the scheduled one hour “Meet the Scientific Poster Authors” session.

  • Speaker(s): You may have up to a total of seven (7) authors including the first author and the senior author. You must designate one presenting author and one senior author for this submission, although one author may serve both roles.
  • Abstract:
    • Proposal Title
    • Track
    • Promoted Gap
    • Study Type
    • What was the hypothesis for this study?
    • If this is a Database Study
    • Introduction
    • Methods
    • Results
    • Study Type: Enter one (1) description that best matches the type of research performed.
      • Basic/Lab Science
      • Clinical/Translational Science
      • Database Study
      • Small Case Series/Case Report
      • Systematic Review/Meta-analysis
      • Other
    • What was the hypothesis for this study?
    • If this is a Database Study, please provide the following:
      • Database Name? (Text answer)
      • Data Sources? (single institution, multiple institutions)
      • Government Database? (Yes/No)
      • Who owns and maintains this database? (Text answer)
      • What is the web address for information about this database? (Text answer)
      • Which institution is the senior author affiliated? (Text answer)
        • Note, database answers should not include personal information. If the submitting author is involved in the study, please list “First author on study” or “Senior author at institution.” Enter N/A is not applicable.
      • You are allowed a total of 1,800 characters for the four sections combined. Total abstract Word and Character count is displayed at the bottom of the webpage.
    • Introduction: one (1) to two (2) sentences that explain the topic, purpose, and research question(s).
    • Methods: Summarize the information listed below in paragraph form, not a bulleted list.
      • Study Design
      • Year(s)/Month(s) Study Conducted
      • Disease/Condition Studied
      • Subjects Studied
      • Setting in Which Subjects Studied
      • Intervention(s)
      • Outcome Measurement(s)
      • Independent Variables
      • Preliminary Analyses (Analysis of Ongoing Study)
    • Results: State the main outcome(s) of the study, including confidence levels or p values, if applicable.
    • Conclusions: Include a precise statement of conclusion(s) directly supported by the results, giving equal emphasis to positive and negative scientific findings.
  • Proposal Information:
    • Will this submission specifically and predominantly address issues of cultural competency or diversity, equity, and inclusion in healthcare or health professions?
    • Are there other ways in which your submission specifically supports the AAO-HNSF goal of producing an Annual Meeting that is reflective of our full Academy membership and the communities we serve?
  • Submission Comments
  • Review and Sign the Eligibility Requirements
  • Review and Sign the Publication Requirements
  • Review and Sign the Copyright and Content Embargo Policy
  • Disclosure Information

Simulation Presentations

Simulation Presentations are interactive, hands-on sessions designed to enhance clinical or surgical skills through active learning. Each one-hour (1) session presentation incorporates simulation tools or techniques as a central component of the education experience. Simulation presentations do not need to focus solely on medical devices, they may also emphasize technique development, decision-making, or communication skills in a simulated environment.

Unlike other education adjuncts, such as “audience response,” the simulation tools should be integral to the conception and structure of the presentation. Presenters should have expertise in the topic and experience with the simulation platform. The presenters are responsible for securing all needed simulation materials and coordinating with AAO-HNSF staff regarding audiovisual needs and room setup.

  • Speaker(s): Simulation sessions must have one designated lead instructor who is the point of contact for all operational logistics. You may designate up to three (3) additional faculty. If additional faculty are required for separate simulation elements, email [email protected] with the names, email addresses and reason for requesting additional faculty. You may also note the need for additional faculty in the comments box at the end of the submission.
  • Abstract:
    • Proposal Title
    • Track
    • Promoted Gap
    • Professional Practice Gap
    • Target Audience
    • Audience Professional Level
    • Abstract Description
    • Background Statement
    • Session Description
  • Outcome Objectives
  • Proposal Information:
    • Hands-on Participants: How many hands-on participants can your course accommodate?
    • Observing Participants: How many observing (non-hands on) participants can your course accommodate?
    • Presentation Format:
      • Small Group Format: Teach a specific topic through hands-on participation using one or more simulation tools by all or most attendees. Sessions should be limited to 35 attendees. They include one moderator and up to three faculty per simulation tool employed.
      • Large Group Format: Teach a specific topic through the use of simulation tools in front of a larger audience, possibly with some audience members participating live for demonstration purposes. Examples may include tools such as live dissection, advanced imaging education platforms, or management of rare/difficult clinical scenarios. They include one moderator and up to three additional presenters. Although some role-playing workshops have been categorized as large group simulation in the past, we would encourage re-categorization as a Panel Presentation or Expert Lecture if simulation is not integral to the course.”
  • Budget and Industry Support:
    • Presentation Budget: The AAO-HNSF has very limited ability to directly support Simulation presentations financially. Faculty are to secure in-kind or direct industry sponsorship of Simulation presentation materials, shipping, and other costs. AAO-HNSF staff will work with faculty to submit grant paperwork as requested but will not identify sponsors for individual presentations. Please consider financial feasibility as you formulate your presentation. The AAO-HNSF can entertain very limited budgetary requests. AAO-HNSF staff will review all requests and contact you about possible support after the Call for Science review process ends in April 2026. Would you like to request financial support from AAO-HNSF for your Simulation presentation?
    • If yes, provide an itemized budget and total requested financial support. Enter N/A if you do not need financial support.
    • Budget and Financial Support Acknowledgement: Presenters must arrange for availability of all equipment and supplies for their Simulation presentation. This includes shipping to/from the convention center. Academy staff may be able to assist with the logistics surrounding delivery of materials. The AAO-HNSF does not have access to surgical supplies, mannequins, or other simulation equipment, and will have limited funds to financially support simulation presentation. Presenters should also secure (In-Kind) or industry financial support if necessary. Failure to do so may result in presentation cancellation.
    • Industry Grant Requests: In-Kind (Equipment Loan): AAO-HNSF recognizes some Simulation presentations will need assistance submitting documentation for industry support needed and will be awardable only through the AAO-HNSF or by In-Kind recognition from the AAO-HNSF. 

      To help coordinate the industry support submission process, the Academy will collect all requests from presentation faculty and then submit all requests/grants per company. To allow adequate time for companies to review our grant requests, the Academy plans to submit all requests in early April 2026.Will you need assistance from AAO-HNSF to complete any In-Kind industry grant requests or documentation for your simulation presentation?
    • If yes, please provide the following industry support information needed for your presentation.
      • Example:
        • Company/Institution: KARL STORZ-Endoscopy
        • Contact Information: Teona McCutchen, Senior Manager, Professional Education – Annual Meeting, [email protected]/In-Kind Support: Video towers, 0- and 30-degree scopes, sinus dissection instruments

Enter N/A if you do not need assistance with industry grants.

  • Standard AV Equipment & Room Set-up: Note: Unless assigned to a different session room, no additional audiovisual equipment or computer software will be available. AAO–HNSF reserves the right to evaluate and deny a request outside of the standard set-up.
    • Room Setup: AAO-HNSF recognizes each simulation presentation has an ideal room-set. However, to reduce reset time between each presentation, all simulation presentations will be limited to the following standard room set ups. Select the best set-up for your simulation and consider this when conceptualizing the presentation.
      • “L” Shape Workstations: Theater seating arranged in rows facing front of room, eight L-shaped workstations.
      • Rectangle Tables for 6: Nine rectangular tables set with six chairs, includes head table, projector, and screen.
      • Rectangle Tables for 6 with limited theater seating: Nine rectangular tables set with six chairs, limited theater seating for 36, includes head table, projector, and screen.

Select the best room setup for your presentation.

  • Presentation Setup Time: AAO-HNSF has scheduled time before and after each presentation to allow for faculty to set up and tear down their presentation. Please provide how long you need to set up and tear-down your simulation presentation. This information will help the Academy staff coordinate onsite logistics and schedule contract labor that might be needed.
  • Standard AV Equipment: Each session room will include standard AV equipment as listed below. Will you require any additional AV equipment or technical support (e.g., Wi-Fi, special projectors, etc.)? Please note: Requests outside the standard setup are subject to AAO–HNSF review and approval.
    • Standard AV Equipment
      • Presentation laptop
      • Projector with slide advancer
      • Projection screen
      • One (1) lectern microphone
      • One (1) table microphone
  • If yes, describe in granular detail any additional AV equipment and/or any other technology support required for this presentation. Please enter N/A if the standard AV equipment will work for you.
  • Simulation Equipment: Will your presentation require the use of simulation and/or large equipment for your presentation? If yes, list all equipment required for your presentation. Please enter N/A if you will not need simulation equipment.
  • Securing Supplies and Equipment Acknowledgement: I understand and agree with the below statement:
    • Presenters must arrange for availability of all equipment and supplies for their presentation. This includes shipping to/from the convention center. Academy staff may be able to assist with the logistics surrounding delivery of materials.
    • The AAO-HNSF will provide the below supplies to all simulation presentation faculty.:
      • paper towels
      • disinfectant wipes
      • surgical gloves
      • hand sanitizer
    • The AAO-HNSF does not have access to surgical supplies, mannequins, or other simulation equipment, and will have limited funds to financially support simulation presentations. Presenters should also secure in kind or industry financial support if necessary. Failure to do so may result in presentation cancellation.
  • Submission Comments
  • Standard Non-Exclusive Agreement
  • Review and Sign the Eligibility Requirements
  • Disclosure Information
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