Speaker Resource Center

Welcome Presenters and Faculty


Greetings from the AAO-HNSF Annual Meeting Program Committee, and congratulations to you all again for your exceptional submissions to this year’s program!


 

It’s important to note that the entire education program will be delivered in-person, with a limited number of these in-person sessions being live-streamed. There will be no pre-recorded presentations or remote presenters.

Conference Harvester speaker portal is our home base for presenters.

As a faculty member, this is where you will:

  • Confirm your participation
  • Update your profile
  • Verify your session date and time; schedule is subject to change
  • Review your session title, description, and objectives
  • Submit your disclosures
  • Authorize AAO-HSNF to record your lecture and published it in OTO Logic, the Academy’s learning management system
  • Submit a short biography and headshot photo
  • Download the AAO-HNSF PowerPoint Template

You are encouraged to visit the portal regularly to ensure your tasks are completed. You will also receive an email when there are new tasks, or if your current tasks have not been completed.

All speakers and moderators are required to register and make their own hotel and travel arrangements.

Presentations made available by faculty will be captured for enduring education purposes and made available to registered attendees online for three-years in OTO Logic, the Academy’s learning management system.

Poster Presenters

 

In addition to the display of your traditional printed posters, you are required to upload an electronic poster for online viewing beginning Sunday, September 11 and will remain available after the meeting as part of the permanent archive.

For pricing and delivery details, visit www.genigraphics.com/aao or email [email protected].

**All posters must be hung by 5:00 pm (ET) on Saturday, September 10 and displayed for the duration of the meeting. Posters not hung by the time and day specified will be considered a NO-SHOW and result in a penalty.

Poster Format Requirements
Your poster must meet these guidelines specified below.

  • Posters should be no larger than 44” tall by 44” wide.
  • A section at the top of the poster must contain the poster title, all authors and their affiliations.
  • Graphics and digital photos should be at least 150 dpi in their final printed size. For example, a digital photo that will be printed at 4” x 6” on your poster should be at least 600 x 900 pixels in its original format.

Poster content should be readable from a distance of 4 to 5 feet.

ePoster Electronic File Submission:

  • Files must be in PowerPoint (.ppt or.pptx) or Adobe Acrobat (.pdf) file format.
  • Fonts other than standard Windows TrueType must be embedded in the file.
  • Files should be no more than 5MB in size.

FRIDAY, SEPTEMBER 9
1:00 pm – 5:00 pm: Poster Set-up

SATURDAY, SEPTEMBER 10
10:00 pm – 5:00 pm: Poster Set-up
All posters must be hung up by 5:00 pm or they will be considered a “no show” and result in a penalty.

SUNDAY, SEPTEMBER 11
9:00 am – 5:15 pm: Poster Pavilion Open
12:00 pm – 1:00 pm: Rapid Poster Presentations
2:15 pm – 3:15 pm: Meet the Scientific Poster Authors

  • Business of Medicine/Practice Management
  • Comprehensive Otolaryngology
  • Endocrine Surgery
  • Facial Plastic and Reconstructive Surgery
  • Head and Neck Surgery
  • Laryngology/Broncho-Esophagology

MONDAY, SEPTEMBER 12
9:00 am – 5:15 pm: Poster Pavilion Open
2:45 pm – 3:30 pm: Meet the Scientific Poster Authors

  • Rhinology/Allergy
  • Otology/Neurotology
  • Sleep Medicine
  • Patient Safety and Quality Improvement
  • Professional and Personal Development
  • Pediatric Otolaryngology

TUESDAY, SEPTEMBER 13
9:00 am – 5:15 pm: Poster Pavilion Open
12:00 pm – 1:00 pm: Rapid Poster Presentations
4:00 pm – 5:00 pm: Poster Removal
If they are not removed by 5:00 pm, they will be discarded.

All times are listed in Eastern Time Zone.

Presentations and Scientific Orals

 

All session room presentation equipment will be in high-definition projection. You must create slides in a 16:9 format. This format allows approximately 16% more viewable space and 183% sharper images than a standard 1024 x 768 4:3 formatted projector. If you do not create your slides in the upgraded aspect ratio, your presentation may appear incorrectly.

Your slide presentation should follow this basic outline:

  • Slide #1: Title Slide
  • Slide #2: Disclosure Information – list all financial relationships with any ineligible companies relevant this educational activity.
  • Ensure that the number of slides is consistent with the time allocated for the presentation (approximate rule of thumb is one slide per minute of presentation).
  • Presentations should not contain a discussion of financial, coding or reimbursement implications, except when the presentation directly pertain to such topics
  • If images, drawings, videos, or cartoons are included, indicate permission to use them
  • Cite sources when using research data
  • Brand names should only be used for clarification (no logos permitted)
  • If one brand name is used, all brand names must be included to ensure the program is balanced
  • Avoid abbreviations, unless you are sure all attendees know what they mean

PowerPoint Template
Click here to download the Speaker PowerPoint Template

Presentations can be submitted in advance of the meeting via the Presentation Submission Site, or onsite in the Speaker Ready Room, at the Pennsylvania Convention Center. Information will be shared in Conference Harvester.

Arrive 24 hours in Advance
When you arrive to the meeting, check-in at the Speaker Ready Room at the Philadelphia Convention Center at least 24 hours before your scheduled presentation(s). This will allow time to prepare, rehearse, and ensure the presentation is compatible with the facilities equipment before submitting the final version.

The laptops in the Speaker Ready Rooms will be configured with the hardware, and software exactly like the laptop in the meeting session rooms. It is imperative that you review your presentation in the Speaker Ready Room especially if it contains video files.

Hours of Operation:
Saturday, September 10: 12:00 pm – 5:00 pm
Sunday, September 11: 7:30 am – 5:30 pm
Monday, September 12: 6:30 am – 5:30 pm
Tuesday, September 13: 6:30 am – 5:30 pm
Wednesday, September 14: 6:30 am – 11:30 am

Scientific Oral Presentations are short oral presentations focusing on current evidence-based research, surgical procedures, and approaches in clinical sciences and their application to patient care. Based on merit, oral submissions will be selected and recognized as Best of within each specialty area.

  • Original basic science and clinical work related to the broad area of otolaryngology ailments and diseases may be submitted.
  • Scientific abstracts should be the following:
  • Unpublished
  • Timely, contain innovative information and present findings on scientific research, surgical procedures, and practices.
  • Submitted once and not as multiple abstracts or to multiple program types (i.e., Scientific Oral presentations and Scientific Poster). If your proposal is not accepted as an oral presentation, it will be reviewed and considered as a poster presentation unless told otherwise.
  • Therefore, if the abstracts in question are not different enough to be considered separate studies (specifically, if they address the same research question or present the same results), they may all be rejected.

Journal Submission Policy
All Scientific Oral Presentations at the Annual Meeting become the property of the AAO-HNSF. In accordance with AAO-HNSF Annual Meeting presentation requirements, the abstract must be submitted as a full-length article to Otolaryngology–Head and Neck Surgery, the official journal of the AAO-HNSF, or OTO Open, the official open access journal of the AAO-HNSF.

Submissions must also comply with all journal author instructions for peer review. The journal has the right of first refusal. While under review for AAO-HNSF publication, accepted presentations are prohibited from being published elsewhere.

Papers may be presented (but unpublished) elsewhere after the Annual Meeting, provided Otolaryngology– Head and Neck Surgery is cited.

Manuscript submission deadline dates for 2022 are determined by the last name of the senior author:

Monday, August 29: Last names begin with A-G
Monday, September 26: Last names begin with H-M
Monday, October 24: Last names begin with N-Z

Contact [email protected] for more details.

Promote your presentation on Facebook, Instagram, and Twitter, using the hashtag, #OTOMTG22.

Questions?

Please email [email protected]

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