Attendee Guide to #OTOMTG25

Important Reminders

Download the Mobile App

The mobile app includes the most up-to-date, real-time information to help you navigate and plan your participation at #OTOMTG25. View the full program; build your own agenda; connect with other attendees, speakers, and exhibitors; claim CME; and more!

• Download in the Apple App Store (iOS)
• Download in the Play Store (Android)

Mobile App Login Credentials:

To login into the mobile app, use the email address you registered with and your Annual Meeting registration ID.

WiFi at the ICC is sponsored by GSK

• Username: AAO-HNSF
• Password: GSK2025!

Important Room Numbers

• Speaker Ready Room: ICC, 201-204
• Nursing Mothers’ Room: In the Women’s Restroom near Exhibitor Registration and Lead Retrieval
• Prayer and Meditation Room: ICC, 115

Annual Meeting Check-In

Print Your Badge Onsite

Present your #OTOMTG25 registration confirmation onsite at one of our Registration Areas in the Indiana Convention Center (ICC), during the following hours:

• Friday, October 10: 12:00 – 6:00 pm
• Saturday, October 11: 7:00 am – 5:00 pm
• Sunday, October 12: 7:00 am – 5:00 pm
• Monday, October 13: 7:00 am – 5:00 pm
• Tuesday, October 14: 7:00 am – 12:00 pm

Self-check registration will also be available at the JW Marriott and Marriott Indianapolis Hotels as well as the Indiana Convention Center for your convenience.

International Attendees

International attendees must check-in and present your #OTOMTG25 registration confirmation at the International Registration Desk located on the first floor of the Indiana Convention Center near room 109.

• Friday, October 10: 12:00 – 6:00 pm
• Saturday, October 11: 7:00 am – 5:00 pm
• Sunday, October 12: 7:00 am – 5:00 pm
• Monday, October 13: 7:00 am – 5:00 pm
• Tuesday, October 14: 7:00 am – 12:00 pm

At check-in, all international attendees will receive an AAO-HSNF 2025 Annual Meeting Attendee Certificate. International AAO-HNS members will also receive an Academy branded portfolio, including a list of exhibitors and must-attend sessions, as a thank you for your membership!

Global Connections Lounge
International attendees are invited to visit the Global Connections Lounge in the Indiana Convention Center, room 101-102, for a quiet space to meet with colleagues, relax, or do work.

Global Connections Lounge Hours:

• Saturday, October 11 | 1:00 – 5:00 pm
• Sunday, October 12 | 8:00 am – 12:30pm
• Monday, October 13 | 8:00 am – 5:00 pm
• Tuesday, October 14 | 8:00 am – 12:00 pm

International Day
Monday, October 13 is International Day and will feature several can’t-miss sessions and events. Visit our guide for international physicians to learn more about key sessions and networking events, including the International Reception and Global Regional Roundtables.

Value of Membership
Join the AAO-HNS and enjoy exclusive member benefits, including education, networking, events, and discounted registration for the Annual Meeting. Stop by the Membership Booth in the ICC Crossroads Corridor to learn more.

Medical Students

The AAO-HNSF 2025 Annual Meeting & OTO EXPO will offer opportunities for medical students to attend groundbreaking education sessions and engage with leaders in the specialty. Visit our #OTOMTG25 Medical Student Guide to make the most out of your experience. Don’t miss recommended sessions and events such as:

• Emergency Airway Management for Medical Students: Oto Chautauqua LIVE!
• Preparing for Residency Interviews: Practical, Real, and Raw Advice from Program Directors
• Medical Student Otolaryngology Knowledge Challenge
• Medical Student Speed Mentoring Event
• And more!

CME Credit

How to Obtain CME Credit (That Also Counts for MOC)

To claim CME/MOC credit for the education sessions you attended, go to the “Claim CME” tile in the mobile app. Physicians should claim only the credit commensurate with the extent of their participation in the activity. Complete details are located on the CME Information webpage. The deadline to complete your session evaluation is Friday, November 14, 2025, 11:59 pm (ET). For support onsite, visit the OTO Logic Booth in Academy Central or email [email protected].

The learning continues! Full conference registrants gain exclusive access to 400+ session recordings—available for three years. Stay tuned for more information in November!

Travel Info

Airport Transportation

Are You Real ID Ready?

As of May 7, 2025, U.S. travelers must be REAL ID compliant to board domestic flights and access certain federal facilities. Learn more here.

Visit the Indianapolis International Airport website for helpful information, including ground transportation options.

Hotel Shuttle

Shuttles to the ICC from hotels in the official housing block are available (unless the hotel is within walking distance). Visit the “Shuttle Bus” tile in the mobile app to learn more.

Schedule

The conference schedule (available in the downloadable app or viewable on your browser) offers the most up-to-date Annual Meeting information. Attendees will not receive a printed final program. View the schedule to learn more about all education program formats and events. Use the “Filter Schedule” tile to browse by specialty track, special focus, and more.

Your #OTOMTG25 Guides

To help you make the most of your time, we’ve developed a series of comprehensive guides for first time attendees, students, residents, early-career physicians, women, and those in or interested in private practice. Explore the guides to see recommended sessions, key events, and insider tips.

Events You Can’t Miss

Opening Ceremony

Saturday, October 11, at 8:00 am | ICC, Sagamore Ballroom 4 – 5

Prepare to be inspired as the green flag drops in Indianapolis, Indiana for #OTOMTG25! Join us for the spectacular Opening Ceremony that launches our Annual Meeting with energy and distinction. This year, we are honored to feature the prestigious John Conley, MD Lecture on Medical Ethics delivered by James L. Netterville, MD—distinguished AAO-HNS/F Past President, Hall of Distinction awardee, and more!

Presidents’ Reception

Rep Your Favorite Team: Pack Your Favorite Jersey to Show Your Team Spirit on the Field of Lucas Oil Stadium

Saturday, October 11, at 6:00 pm | Lucas Oil Stadium

Join the global otolaryngology community for a night of fun, connection, and camaraderie on Saturday, October 11, for the 2025 Presidents’ Reception. Home of the NFL’s Indianapolis Colts, Lucas Oil Stadium will transform into a dynamic networking venue where medical excellence meets championship energy.

Suggested Attire: Show your spirit for an evening of football, music, and networking! Whether it’s your favorite team jersey, Academy swag, or comfortable clothes, wear what makes you comfortable!

Attendees will have exclusive field access to Lucas Oil Stadium’s pristine playing surface for the first 90 minutes of the event, where they can live out their NFL dreams by participating in authentic NFL combine experiences.

Badges are required for attendance. Attendees may purchase guest passes at registration. There will be satellite registration available and the Pedestrian Connector entrance and North Gate entrance of the stadium.

OTO EXPO

The OTO EXPO at #OTOMTG25 offers more than 225 exhibitors showcasing cutting-edge technologies, but that’s just the start. Network with leaders, view over 580 Scientific Posters, and participate in hands-on education at the Simulation Center. Stop by for Coffee Talks with the OPPS and ASCENT, lunch, hear from industry experts in our OTO Pavilion series and take advantage of endless opportunities to connect and learn! The new Wellness Zone, sponsored by Sanofi, is designed to help surgeons decompress and recharge. Chair massages, ergonomic consultations, and guided meditation sessions are just a few of the offerings. Visit the “OTO EXPO” tile in the mobile app for more!

AAO-HNS Career Fair

Sunday, October 12, at 5:30 pm

Are you searching for a new job? Sign up for the AAO-HNS Career Fair to meet with hiring employers.

Stay Connected

Social Media

Follow @AAOHNS on Facebook, X, Instagram, and LinkedIn and use the official conference hashtag, #OTOMTG25. Visit the “Social Media” tile in the mobile app for additional tips and to check out our social media toolkits. Please Note: Annual Meeting policies do not permit photography or videography in the OTO EXPO or of the presenters’ slides.

Meeting Daily

As an #OTOMTG25 attendee, you will receive an issue of the Meeting Daily each evening, delivered directly to your inbox sharing the latest conference news. You can also view the latest articles through the “Meeting Daily” tile in the mobile app and on the Meeting Daily website.

Academy Central

Visit Academy Central in the ICC Crossroads Corridor for your one-stop-shop to learn about the AAO-HNS/F’s latest programs and initiatives. Featured booths include:

• Advocacy: Learn about our U.S. state and federal efforts.
• Member Services & Global Affairs: Join, renew, and ask membership questions.
• OTO Logic: Explore webcasts, CME opportunities, and hear more about FLEX and the Otolaryngology Core Curriculum.
• Research & Quality: Looking for Research and Quality? They will be in the OTO EXPO, Booth, 107. Check out the programming available for attendees at the Research & Quality Engagement Hub.

The Talking Point

Ready to be part of something new and interactive this year at the Annual Meeting? The Talking Point isn’t just a place to charge your phone – it’s where some real conversations can happen, connections will spark, and your voice becomes part of the 2025 Annual Meeting story. Find The Talking Point around the corner from Main Registration.

Where to Go for Help

The Annual Meeting FAQs and Mobile App’s “Meeting Information” tile offer a wealth of helpful information. If you have questions while onsite, please visit the Information Booth, located in the ICC Crossroads Corridor.

Codes of Conduct

AAO-HNS/F events and meetings are designed to increase interaction, engagement, collaboration, connectivity, and community, in a fun and safe learning environment. We value the participation of each member of the community and endeavor to deliver an enjoyable and fulfilling experience. Participants are expected to conduct themselves with integrity, courtesy, and respect for others and maintain the highest level of professionalism at all conference programs and events, whether officially sponsored by AAO-HNS/F or not. All attendees, speakers, organizers, volunteers, partners, vendors, and staff at any AAO-HNS/F event are required to observe the Code of Conduct.

• AAO-HNS/F is dedicated to providing a harassment-free conference experience for everyone, regardless of disability, physical appearance, body size, race, religion, or gender. We do not tolerate harassment of conference participants in any form. All communication should be appropriate for a professional audience including people of diverse backgrounds and cultures. Sexual language and imagery are not appropriate for the conference.
• Be kind to others. Do not insult or defame participants. Harassment in any form, sexist, racist, or exclusionary jokes are not condoned at AAO-HNS/F events.
• Participants violating these rules may be asked to leave the conference at the sole discretion of AAO-HNS/F. Thank you for helping to make this a welcoming event for all.