The AAO-HNSF 2024 Annual Meeting & OTO EXPO will take place from Saturday, September 28 – Tuesday, October 1, 2024, at the Miami Beach Convention Center in Miami, Florida. Please make special note of these dates for your travel planning purposes. Education programming will kick off Saturday morning with the Opening Ceremony at 8:00 am (ET) and goes through 1:30 pm (ET) on Tuesday. The meeting days for 2024 have shifted to a Saturday-to-Tuesday program in response to attendee feedback and the endeavor to lessen your weekday time away from your practices and patients.
Below is a list of frequently asked questions as you prepare for the 2024 Annual Meeting & OTO EXPO. Please note that all time zones listed are in Eastern Time (ET).
Annual Meeting FAQs
General Information
What are the dates of the 2024 Annual Meeting & OTO EXPO? Where will it be held?
The 2024 Annual Meeting & OTO EXPO will be held Saturday, September 28 – Tuesday, October 1, 2024, at the Miami Beach Convention Center and Loews Hotel in Miami, Florida. Please make special note of these dates for your travel planning purposes. Education programming kicks off Saturday morning with the Opening Ceremony at 8:00 am (ET) and runs through 1:30 pm (ET) on Tuesday. The meeting days for 2024 have shifted to a Saturday-to-Tuesday program in response to attendee feedback and our endeavor to lessen your weekday time away from your busy practices and your patients.
Will the Annual Meeting be hybrid (virtual and in person)?
The 2024 Annual Meeting will be fully in person in Miami, Florida.
Who typically attends the Annual Meeting & OTO EXPO?
The Annual Meeting is targeted to U.S. and international practicing otolaryngologists and associates, researchers in otolaryngology, audiologists, senior academic professors and department chairs, leaders of international societies, fellows-in-training, residents, and medical students interested the specialty.
Does the AAO-HNSF Annual Meeting & OTO EXPO hold meetings or events outside of the education program?
Yes, there are several networking events, committee meetings, and ancillary/affiliate meetings taking place. Visit the Special Events webpage, and explore the full schedule here.
Where can attendees find the committee meeting schedule?
Committee meetings will be held at various times. The full committee schedule can be viewed here.
Are there any networking events held during the Annual Meeting?
Yes, there will be several networking events, such as the Presidents’ Reception and General Assemblies, as well as ancillary/affiliate meetings taking place during the Annual Meeting. Boxed lunches will be served Saturday through Tuesday for attendees in the OTO EXPO exhibit hall so that you have a chance to catch up with old friends and meet new colleagues. Visit the Special Events webpage and explore the full schedule here.
How do attendees and/or exhibitors obtain meeting space to hold an event at the Annual Meeting?
Meeting space for ancillary/affiliate meetings can be requested through Friday, August 9. Visit the Ancillary/Affiliate Meeting Information webpage to learn more or email [email protected].
Where can I find more information about Miami Beach, Florida?
Known as “Magic City,” Miami is famous for its art, culture, diversity, and so much more. From amazing museums and art districts to natural wonders and family-centric attractions, the options are limitless to fulfill whatever your heart desires while visiting one of the most unique cities in the United States. Visit the Welcome to Miami webpage to start planning your trip.
Are there any new events at the 2024 Annual Meeting?
The 2024 Annual Meeting will feature another round of innovative programming and dynamic events based on attendees’ feedback. See the list below and stay tuned for more information.
- Artificial Intelligence (AI) Mini Track
- Conversation on Care Equity
- Stump the Experts
What is the primary airport to fly into when traveling to Miami, Florida?
The primary airport is the Miami International Airport (MIA), located at 2100 NW 42nd Ave, Miami, FL 33142. The Miami International Airport website has information both on how to go from your gate to ground transportation and on options for getting to Miami Beach.
I’m traveling internationally, what do I need to do now to prepare?
If you need a visa to travel to the United States, now is the time to start the visa application. Advance travel planning and submitting an early visa application are important; depending on where you are from it can take many months to secure a visa appointment. For more information about the visa process and wait times, visit the U.S. State Department website.
If you need an invitation letter to present to the Embassy/Consulate, please email us at [email protected] and we can supply you with one.
What is the COVID-related policy?
There are no current vaccination or masking policies to attend and participate in the AAO-HNSF 2024 Annual Meeting & OTO EXPO, in Miami Beach, Florida. Any updates to this policy will be communicated with all registered attendees.
What is the dress code?
For the AAO-HNSF 2024 Annual Meeting & OTO EXPO in Miami Beach, Florida, we encourage all attendees, including presenters and exhibitors, to adhere to a business casual dress code. Below are some examples of business casual attire:
- Tops: Collared shirts, polos, blouses, or professional tops. No tie necessary.
- Bottoms: Dress pants, chinos, skirts, or tailored slacks.
- Dresses: Simple, professional dresses.
- Footwear: Dress shoes, loafers, flats, or professional heels.
- Layers: Blazers, cardigans, or jackets are optional but can add a professional touch.
Will there be an AAO-HNSF shuttle bus service?
Yes, shuttle transportation will be provided to non-walkable hotels. Complimentary shuttle bus information can be found here.
Shuttle service will not be available at the hotels listed below as they are walking distance:
| Shuttles inbound from hotel to
Miami Beach Convention Center Every 15-20 Minutes |
Shuttles returning to hotels from
Miami Beach Convention Center Every 30 Minutes |
|
| Saturday- 9/28 | 7:00 AM – 11:00 AM | 3:00 PM – 6:00 PM |
| Sunday – 9/29 | 7:00 AM – 11:00 AM | 3:00 PM – 6:00 PM |
| Mon – 9/30 | 7:00 AM – 11:00 AM | 3:00 PM – 6:00 PM |
| Tues – 10/1 | 7:30 AM – 11:00 AM | 11:00 AM – 1:00 PM |
Special Service Details
Saturday, September 28 – Presidents’ Reception at Loews Miami
Service will be provided from all official shuttle hotels to Loews Miami Beach Hotel from 6:30 pm – 7:30 pm, every 20-30 minutes. Return Service will be provided back to all official shuttle hotels from 7:30 pm – 9:30 pm, every 30 minutes.
Please Note: No service will be provided for Route #1 or any Walking Distance Hotel.
| Hotel | Address | Boarding Point |
|---|---|---|
| Route 1 | ||
| Berkely Shore | 334 20th St. Miami Beach, FL 33139 | At Loews Miami Beach, Transportation Circle |
| Casa Boutique Hotel | 1334 Washington Ave. Miami Beach, FL 33139 | At Courtyard by Marriott, Curbside. Front Entrance on Washington Ave |
| Courtyard by Marriott Miami Beach | 1530 Washington Ave. Miami Beach, FL 33139 | Curbside, Front Entrance on Washington Ave. |
| Dream South Beach | 1111 Collins Ave. Miami Beach, FL 33139 | At Loews Miami Beach, Transportation Circle |
| Esme Miami Beach | 1438 Washington Ave. Miami Beach, FL 33139 | At Courtyard by Marriott, Curbside. Front Entrance on Washington Ave |
| Hyatt Centric South Beach | 1600 Collins Ave. Miami Beach, FL 33139 | At Loews Miami Beach, Transportation Circle |
| Loews Miami Beach | 1601 Collins Ave. Miami Beach, FL 33139 | Transportation Circle |
| Royal Palm South Beach | 1545 Collins Ave. Miami Beach, FL 33139 | At Loews Miami Beach, Transportation Circle |
| Route 2 | ||
| AC Hotel Miami Beach | 2912 Collins Ave. Miami Beach, FL 33140 | SE Corner of Collins & 7th St. |
| Cadillac Hotel & Beach Club | 3925 Collins Ave. Miami Beach, FL 33140 | Curbside, Front Entrance on Collins Ave. |
| Eden Roc Hotel Miami Beach | 4525 Collins Ave. Miami Beach, FL 33140 | At Fountainbleau, Curbside, Front Entrance on Collins Ave. |
| Fountainbleau Miami Beach | 4441 Collins Ave. Miami Beach, Fl 33140 | Curbside, Front Entrance on Collins Ave. |
| Grand Beach Hotel Miami | 4835 Collins Ave. Miami Beach, FL 33140 | Curbside, Front Entrance on Collins Ave. |
| Hampton Inn Miami Beach - Mid Beach | 4000 Collins Ave. Miami Beach, FL 33140 | SE Corner of Collins & 7th St. |
| Nobu Hotel Miami Beach | 4525 Collins Ave. Miami Beach, FL 33140 | At Fountainbleau, Curbside, Front Entrance on Collins Ave. |
| The Gates Hotel South Beach | 2360 Collins Ave. Miami Beach, FL 33139 | Curbside, Front Entrance on Collins Ave. |
| Route 3 | ||
| Kimpton Hotel Palomar South Beach | 1750 Alton Rd. Miami Beach, FL 33139 | Curbside, Front Entrance on Alton Rd. |
| Mondrian South Beach Hotel | 1100 West Ave. Miami Beach, FL 33139 | Curbside, Front Entrance on West St. |
| Residence Inn Miami Beach South Beach | 1231 17th St. Miami Beach, FL 33139 | Curbside, Front Entrance on 17th St. |
| Route 4 | ||
| Kimpton Angler's Hotel South Beach | 660 Washington Ave. Miami Beach, FL 33139 | SE Corner of Washington & 7th St. |
| Marriott Stanton South Beach | 161 Ocean Dr. Miami Beach, FL 33139 | Curbside, Front Entrance on Ocean Dr. |
| Moxy South Beach | 915 Washington Ave. Miami Beach, FL 33139 | SE Corner of Washington & 9th St. |
| The Gabriel South Beach | 640 Ocean Dr. Miami Beach, FL 33139 | SE Corner of Washington & 7th St. |
| The Goodtime Hotel | 601 Washington Ave. Miami Beach, FL 33139 | SE Corner of Washington & 7th St. |
| Walking Distance | ||
| Berkely Park | 334 20th St. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
| Boulan South Beach | 2000 Collins Ave. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
| Gale Souh Beach, Curio Collection by Hilton | 1690 Collins Ave. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
| Hotel Greystone | 1920 Collins Ave. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
| Kimpton Surfcomber Hotel | 1717 Collins Ave. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
| Lennox Hotel | 1900 Collins Ave. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
| National Hotel Miami Beach | 1677 Collins Ave. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
| Naultius by Arlo | 1825 Collins Ave. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
| The Plymouth South Beach Hotel | 336 21st St. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
| Uma House by Yurbban | 1775 James Ave. Miami Beach, FL 33139 | Walking Distance, No Shuttle Service Required |
Is it required to have a shuttle pass to ride the AAO-HNSF shuttle?
No, shuttle service will be available to all attendees staying at official AAO-HNSF hotels that are not in walking distance. Hotels within walking distance (0.5 miles and less) of the Miami Beach Convention Center will not provide shuttle services.
Conference Registration
What are the registration types?
View the Registration Rates webpage to see the pricing for all categories.
- Member Registration: To be eligible for member rates, members must pay their 2024 dues before registering. If dues payments are not current, the AAO-HNSF will charge the higher, nonmember registration fee and will not issue any refunds. Academy members registering for the Annual Meeting will need to use their member ID numbers or email address associated with their membership to receive the member-only registration rate. If you need assistance confirming your credentials, please contact the Academy’s Member Services team at [email protected].
- Full Conference Registration: Provides access to the entire education program, OTO EXPO, the opportunity to review the latest research in the poster area, entrance to the Opening Ceremony, Presidents’ Reception, networking opportunities, and lunch in the OTO EXPO.
- International Attendees: Physicians, residents, and others attending from outside the United States receive discounted registration rates. Join the Academy as an international member to access the lowest rates.
- Conference Daily Registration Pass: Provides admittance for members and nonmembers to the education program and OTO EXPO for up to two selected days.
- OTO EXPO Only Pass: Available for Saturday, Sunday, or Monday and only allows entrance to the OTO EXPO Hall to view the exhibits and posters within the hall.
- Spouse/Guest: Refers to a spouse, significant other, or friend, NOT a business associate, colleague, or student. Attendees selecting this category will receive a ticket to the Presidents’ Reception. Attendees are not eligible to attend the education program or allowed to claim CME. A spouse/guest registration DOES include entrance to the exhibit hall.
- Exhibitor Full Access Registration: Exhibitor Full Access Registration gives exhibitors the opportunity to attend the education program and receive a box lunch every day of the conference.
- Press Registration: Members of the media who wish to register for the Annual Meeting & OTO EXPO can access the AAO-HNSF Media Policies and Registration information online. A fully equipped newsroom will be available to reporters onsite during the conference.
I am interested in receiving the member-only Annual Meeting discount. What are the AAO-HNS member categories and how do I join the Academy?
To learn more about the Academy’s member categories, member benefits, and to submit your application, please visit www.entnet.org/join. If you are interested in learning more about international member benefits, please visit, www.entnet.org/internationalmembership. To be eligible for the member discount, you must join the Academy before registering for the Annual Meeting. For questions about Academy membership, email [email protected].
What comes with a full and daily conference registration?
- Access to all education sessions
- Entrance to the OTO EXPO (Exhibit Hall)
- OTO EXPO Lunch with the Exhibitors
- The opportunity to review the latest scientific research in the poster area
- Entrance to the Opening Ceremony, Presidents’ Reception, and the Meet the Scientific Poster Authors Sessions
- Access to all the recordings of the Education Program for the 2024 Annual Meeting on OTO Logic (Only full conference registration)
Do retired members and life members receive a discount?
Yes, retired members and life members will get an automatic $100 discount applied to their full conference registration. Discounts are only applied to full conference registrations.
Do members of the military receive a discount?
Yes, members of the United States military only will be charged the “Early Rate” regardless of when they register.
When will attendees receive their registration confirmation?
Registration confirmations will be sent via email immediately after successful completion of the registration process via [email protected].
Where is the registration area in Miami, Florida? What are the hours of operation?
All registration areas are located in the Miami Beach Convention Center.
Main Registration:
Friday, September 27 12:00 pm – 6:00 pm
Saturday, September 28 7:00 am – 5:00 pm
Sunday, September 29 7:00 am – 5:00 pm
Monday, September 30 7:00 am – 5:00 pm
Tuesday, October 1 7:00 am – 12:00 pm
When will attendees receive their name badge?
In accordance with the adopted Green initiative and our continuance to encourage sustainable practices, conference badges will not be mailed. All registered attendees will receive an email badge confirmation with a barcode that they can bring onsite to the registration kiosks to scan before printing the name badge. You must stop by the Registration Center to print your badge, which is required to attend all meeting functions.
How can the information on my badge be revised?
Attendees may update their name badge information online by accessing their registration record on the AAO-HNSF Annual Meeting Registration and Housing Center or by emailing [email protected]. Changes can also be made onsite to badges already printed out.
Do international registrants receive their registration materials in advance by mail?
No, international registrants must pick up their badge and tickets onsite at the registration counter marked International Attendee Registration in the Miami Beach Convention Center.
Can lapsed members renew their 2024 membership dues through registration to get the member discount?
Yes, lapsed members from as far back as 2018 can pay for dues and register for the Annual Meeting through the registration system. Any new members or members who have lapsed prior to 2018 should contact Member Services at memberservices@entnet.org to ensure they have received your membership application.
Can attendees pay for a registration by purchase order?
No, AAO-HNSF accepts only checks, wire transfers, or credit card payments.
What method of payment is acceptable to register online?
Credit card payments are the only form of payment acceptable online, by VISA, MasterCard, or American Express only.
How do attendees submit a wire transfer?
Contact [email protected] for wire transfer instructions. All payments must be in U.S. dollar amounts. Make sure to include bank charges in the wire transfer.
What do attendees need to bring to register onsite?
A photo ID is required for all onsite registrants. If applicable, attendees should bring a student ID.
What do attendees do if they forgot their name badge?
Visit the registration area on level 1 of the Miami Beach Convention Center. A name badge may be replaced onsite for a fee of $25. A photo ID is required at time of payment.
What is the AAO-HNS/F cancellation policy?
There will be a 25% processing fee on all cancellations received in writing on or before August 5, 2024. All other cancellation requests must be received in writing on or before September 13, 2024, to be eligible for a 50% refund. No refunds will be processed if a cancellation request is received after September 13, 2024. No refunds will be given for no-shows. Refunds will be processed within 30 days following the 2024 Annual Meeting & OTO EXPO.
Please submit cancellation requests to:
Mail:
AAO-HNSF Annual Meeting Registration
11208 Waples Mill Road
Suite 112
Fairfax, VA 22030
Email: [email protected]
Fax: 703-631-1673
How does an attendee obtain a letter of invitation?
Registrants will receive a link for a visa letter on their Annual Meeting & OTO EXPO registration confirmation. If you need an invitation letter for visa purposes before registering, contact [email protected].
Are Annual Meeting registration substitutions allowed?
Registration substitutions are not allowed. This policy will be strictly enforced in order to maintain equal access for all participants. Registrants will be asked to provide photo identification when picking up registration materials onsite. All event changes or additions must be submitted in writing or online to aaohnsfregistration@spargoinc.com by August 5, 2024. After this date, changes must be made onsite.
Who should attendees contact if they have accessibility needs?
All official AAO-HNSF hotels, as well as the Miami Beach Convention Center, comply with the Americans with Disabilities Act. If you require special assistance, please enter it in the accessibility field within registration. Any participant in need of special assistance or with dietary restrictions, please visit the registration area on level 1 of the Miami Beach Convention Center to ensure your needs are met.
Hotels and Housing
| Hotel Name | Address | Rate (Single/Double Occupancy) | Distance to Venue |
|---|---|---|---|
| AC Hotel Miami Beach | 2912 Collins Avenue Miami Beach, FL 33140 | $239 s/d | 1.30 Miles |
| Berkely Park | 334 20th Street Miami Beach, FL 33139 | $210 s/d | 0.20 Miles |
| Berkely Shore | 1610 Collins Ave. Miami Beach, FL 33139 | $210 s/d | 0.50 Miles |
| Boulan South Beach | 2000 Collins Ave. Miami Beach, FL 33139 | $300 s/d | 0.30 Miles |
| Cadillac Hotel & Beach Club | 3925 Collins Avenue Miami Beach, FL 33140 | $260 s/d | 1.30 Miles |
| Casa Boutique Hotel | 1334 Washington Ave. Miami Beach, FL 33139 | $190 s/d | 1.00 Miles |
| Courtyard by Marriott Miami Beach South Beach | 1530 Washington Avenue Miami Beach, FL 33139 | $229 s/d | 0.70 Miles |
| Dream South Beach | 1111 Collins Avenue Miami Beach, FL 33139 | $225 s/d | 1.00 Miles |
| Eden Roc Hotel Miami Beach and Nobu Hotel Miami Beach | 4525 Collins Avenue Miami Beach, FL 33140 | $269 s/d | 2.20 Miles |
| Esme Miami Beach | 1438 Washington Ave. Miami Beach, FL 33139 | $200 s/d | 1.00 Miles |
| Fontainebleau Miami Beach | 4441 Collins Avenue Miami Beach, FL 33140 | $289 s/d | 2.00 Miles |
| Gale South Beach, Curio Collection by Hilton | 1690 Collins Ave Miami Beach, FL 33139 | $239 s/d | 0.30 Miles |
| Grand Beach Hotel Miami | 4835 Collins Avenue Miami Beach, FL 33140 | $239 s/d | 2.50 Miles |
| Hotel Continental Miami Beach, Tapestry Collection by Hilton (Formerly Hampton Inn) | 4000 Collins Ave. Miami Beach, FL 33140 | $189 s/d | 1.40 Miles |
| Hilton Garden Inn Miami Beach | 2940 Collins Avenue Miami Beach, FL 33140 | $192 s/d | 1.60 Miles |
| Hotel Greystone | 1920 Collins Ave Miami Beach, FL 33139 | $245 s/d | 0.20 Miles |
| Hyatt Centric South Beach | 1600 Collins Avenue Miami Beach, FL 33139 | $269 s/d | 0.60 Miles |
| Kimpton Angler's Hotel South Beach | 660 Washington Avenue Miami Beach, FL 33139 | $199 s/d | 1.50 Miles |
| Kimpton Hotel Palomar South Beach | 1750 Alton Road Miami Beach, FL 33139 | $169 s/d | 0.60 Miles |
| Kimpton Surfcomber Hotel | 1717 Collins Avenue Miami Beach, FL 33139 | $199 s/d | 0.03 Miles |
| Lennox Hotel | 1900 Collins Ave. Miami Beach, FL 33139 | $209 s/d | 0.20 Miles |
| Loews Miami Beach | 1601 Collins Ave. Miami Beach, FL 33139 | $284 s/d | 0.50 Miles |
| Marriott Stanton South Beach | 161 Ocean Drive Miami Beach, FL 33139 | $314 s/d | 1.80 Miles |
| Mondrian South Beach Hotel | 1100 West Avenue Miami Beach, FL 33139 | $219 s/d | 1.30 Miles |
| Moxy South Beach | 915 Washington Ave. Miami Beach, FL 33139 | $185 s/d | 1.10 Miles |
| National Hotel Miami Beach | 1677 Collins Avenue Miami Beach, FL 33139 | $285 s/d | 0.40 Miles |
| Nautilus by Arlo | 1825 Collins Ave. Miami Beach, FL 33139 | $179 s/d | 0.30 Miles |
| Residence Inn Miami Beach South Beach | 1231 17th Street Miami Beach, FL 33139 | $239 s/d | 0.60 Miles |
| Royal Palm South Beach | 1545 Collins Avenue Miami Beach, FL 33139 | $285 s/d | 0.40 Miles |
| The Gabriel South Beach | 640 Ocean Drive Miami Beach, FL 33139 | $229 s/d | 1.50 Miles |
| The Gates Hotel South Beach | 2360 Collins Avenue Miami Beach, FL 33139 | $199 s/d | 0.70 Miles |
| The Goodtime Hotel | 601 Washington Ave. Miami Beach, FL 33139 | $159 s/d | 1.30 Miles |
| The Plymouth South Beach Hotel | 336 21st St. Miami Beach, FL 33139 | $210 s/d | 0.20 Miles |
| Uma House by Yurbban | 1775 James Ave. Miami Beach, FL 33139 | $239 s/d | 0.20 Miles |
| Winter Haven Hotel, Autograph Collection Hotel | 2000 Collins Ave. Miami Beach, FL 33139 | $245 s/d | .9 Miles |
What is the headquarters hotel for the 2024 Annual Meeting & OTO EXPO?
AAO-HNSF’s designated headquarter hotel this year is the Loews Miami Beach Hotel. Several of the AAO-HNSF events will take place at the Loews Miami Beach Hotel including some committee meetings, and a portion of the Academy’s partner programs. While the Loews Miami Beach Hotel is this year’s Headquarter Hotel, the AAO-HNSF official housing block offers myriad boutique hotels to choose from, each a testament to Miami Beach’s eclectic spirit. From art deco to bohemian chic, these boutique gems promise an unforgettable stay with distinct style.
Can registrants make a hotel reservation in the AAO-HNSF hotel room block if they are not registered for the Annual Meeting?
Yes, it is no longer required to register first to secure hotel accommodations for the Annual Meeting.
Where is the list of hotels?
Visit the Hotel and Travel webpage to learn more about the official housing block.
What is the deadline for making hotel reservations?
The deadline to reserve a hotel in the official block is September 5, 2024, at 11:59 pm (ET).
Can an attendee book more than one reservation at a time for colleagues?
Yes, the housing site now allows for multiple reservations at once instead of having to book each reservation individually.
Can attendees/exhibitors contact the hotels directly to make hotel reservations?
No, attendees/exhibitors must make their reservation through the AAO-HNSF Housing Center to take advantage of AAO-HNSF’s contracted discounted rates.
If the nights attendees/exhibitors need are not available at any of the AAO-HNSF blocked hotels, what should they do?
Send an email to [email protected] with the dates that you are requesting and every effort will be made to try and accommodate your request.
Can attendees/exhibitors request a hospitality suite?
AAO-HNSF does not have suites contracted in the room blocks. Attendees/exhibitors should submit a meeting request form and send their request for a hospitality suite to [email protected] to see if we are able to accommodate your request and we will notify you via email.
When will attendees/exhibitors receive their hotel confirmation?
Housing confirmations will be sent via email, immediately after receipt of your housing request via [email protected].
Do attendees/exhibitors need to provide a credit card for incidentals upon checking in at the hotel?
Yes, a credit card is required upon check-in at the hotel for incidentals.
What is the AAO-HNSF hotel cancellation policy?
Cancelling your conference registration does not automatically cancel your hotel reservation. To cancel your hotel room(s), please contact the AAO-HNSF 2024 Annual Meeting & OTO EXPO Housing Bureau at [email protected]. Hotel cancellations must be received in writing to the AAO-HNSF by 5:00 pm (ET) August 5, 2024. Cancellations received by this date will receive a full refund of the hotel deposit by AAO-HNSF. Please allow 60 days for refund processing. Failure to check in to your hotel on the confirmed date of arrival will result in forfeiture of the entire room deposit. After August 5, 2024, any changes to the hotel must be made directly with the hotel. Cancellation may be submitted to [email protected].
Who should an attendee contact if they want to reserve International Group Housing?
International group housing inquiries/requests should be sent to [email protected].
Who should a travel company contact for group registrations?
Any company or tour group planning on registering multiple physicians should contact [email protected].
Education and CME
What types of education courses are provided as part of the Scientific Program at the Annual Meeting?
- Panel Presentations: Interactive, in-depth, state-of-the-art presentations on controversial topics with a variety of viewpoints.
- Expert Lectures: Sessions led by recognized experts on current diagnostic approaches, therapeutic approaches, and practice management topics.
- International Symposium: Panel discussions featuring expert international panelists employing a variety of didactic and interactive education formats.
- Master of Surgery Video Presentations: Demonstration videos of key surgical procedures performed by otolaryngologist-head and neck surgeons.
- Scientific Oral Presentations: Short podium presentations focusing on current evidence-based research, surgical procedures, and approaches in the clinical sciences and their application to patient care.
- Simulation Education: Interactive, hands-on sessions to enhance surgical skills training.
- Honorary Guest Lectures: Invited luminaries in the field of otolaryngology providing expert opinion presentations.
- CME ENThusiast Track: For the attendee who wants to optimize their CME/MOC credit-earning potential, this new track will offer back-to-back sessions every hour of the meeting.
- Coffee Talk with the Private Practice Study Group (PPSG): Roundtable discussions on key business challenges, led by thought leaders from the AAO-HNSF Private Practice Study Group.
- EVP/CEO Spotlight Series: This series, identified by the EVP/CEO, James C. Denneny III, MD, includes featured sessions on developments in the specialty that are important for members to be aware of.
- Great Debates: Structured debates with prominent thought leaders on some of the specialty’s most contentious issues.
- Meet the Scientific Poster Authors: Ask questions and share experiences with the poster presenters in a truly interactive session offering CME/MOC credit.
- Stump the Experts: Large, but casual discussions, led by subject matter experts focused on clinical and professional topics.
How can I access the full program?
A complete listing of education and events taking place in Miami Beach can be viewed via the full schedule here and through the Annual Meeting mobile app. Android users can download the app from the Google Play Store, while iPhone users can download the app from the App store.
Where can I find education resources (formerly known as handouts) referenced by the speakers?
All resources (handouts) made available by speakers are available to view/download in the mobile app under the associated education session
How do attendees select the sessions that they want to attend at the Annual Meeting?
Education sessions are open to all “full” and “daily” conference registrants on a first-come first-served basis. Pre-registration or sign-ups are not required.
Will Annual Meeting Webcast recordings of the education sessions be available?
Annual Meeting “full” conference registrants will receive access to the Annual Meeting Webcasts package which includes the education sessions released by the speakers. The recorded sessions can be accessed for either replay or to earn CME/MOC credit as an enduring activity for three-years (set to expire October 2027).
The sessions will also be available for purchase at www.otologic.org. For questions, please contact [email protected] or visit the OTO Logic booth, located in Academy Central.
Can I claim CME/MOC credit? How many credits can be claimed?
The American Academy of Otolaryngology–Head and Neck Surgery Foundation designates this live activity for a maximum of 27 AMA PRA Category 1 Credits™ for the concurrent sessions. The new CME ENThusiast Track provides the opportunity to earn up to 35 AMA PRA Category 1 Credits™. Additionally, a maximum of 40 AMA PRA Category 1 Credits™ will be available for the Scientific Poster Presentations either in-person or via the online gallery. Physicians should claim only the credit commensurate with the extent of their participation in the activity.
Can you get CME by attending the Honorary Guest Lectures?
Yes, credits can be obtained by attending Honorary Guest Lectures. A maximum of five credits can be earned.
Who can receive CME/MOC Credit?
CME is offered to all physicians (domestic/international). The Foundation is not accredited to offer credit to non-physicians. To determine if activities designated for AMA PRA Category 1 Credit™ are acceptable for your licensing or certification needs, please contact your credentialing body directly.
What is a CE Transcript?
A CE Transcript can be found in the “Claim Credit” link in your account. This document lists the number of CME/MOC credits obtained by attending the education session and completing the session evaluation.
What is a Certificate of Participation?
A Certificate of Participation documents the individual has participated in the AAO-HNSF 2024 Annual Meeting & OTO EXPO. This document can be found in the “Claim Credit” link located in your account.
Who receives a Certificate of Participation?
All non-physicians, including allied health professionals, scientific fellows (PhD), registered nurses, nurse practitioners, physician assistants, and all others wishing to claim credit from an outside accrediting body for participation in this activity.
How do attendees receive their CE Transcript or Certificate of Participation?
All participants who wish to receive either a CME Award Certificate or a Certificate of Participation must complete the AAO-HNSF 2024 Annual Meeting & OTO EXPO Evaluation in its entirety. Evaluations may be completed onsite or through the mobile app until November 2024.
Does the AAO-HNSF offer CME Certificates for those attending the Annual Meeting from outside of the U.S.?
Yes, all international physicians are eligible to be awarded CME credit.
What is a Certificate of Participation?
A Certificate of Participation verifies attendance/participation in the conference but does not indicate continuing education credit obtained at the meeting.
Who receives a Certificate of Participation?
Attendees can access their Certificate of Participation under the Claim CME site once their session evaluations and overall meeting evaluation is completed.
What is an Official Transcript?
An Official Transcript documents all CME/MOC education activities an individual has participated in and obtained credit for with the AAO-HNSF for the calendar year. The transcript can be found online in your OTO Logic, learner account. AAO-HNSF does not mail/print out these reports.
When will my 2024 Official Transcript be available?
Your 2024 Official Transcript will be available in your OTO Logic, learner account early-February 2025.
Exhibitors, Sponsors, and OTO EXPO FAQs
I am a sponsor or exhibiting company. To whom do I address questions?
Any sponsorship or exhibitor questions can be directed to [email protected].
As an exhibitor, do I need to register to participate in the AAO-HNSF Annual Meeting & OTO EXPO?
Yes, you must register to participate in the AAO-HNSF Annual Meeting & OTO EXPO. Booth Personnel Registration will begin once you have secured your booth, and an account representative from Spargo will be in contact to help you book your housing and register your booth personnel.
What are the 2024 Exhibitor Booth Fees?
Linear and Corner: $39/square foot
Island Booth: $42/square foot
Non-profit: $11/square foot
Exhibitor Registration:
Thursday, Sept 26 12:00 pm – 5:00 pm
Friday, Sept. 27 8:30 am – 6:00 pm
Saturday, Sept. 28 7:00 am – 5:00 pm
Sunday, Sept. 29 7:00 am – 5:00 pm
Monday, Sept. 30 7:00 am – 6:00 pm
What are the Exhibit Hall hours?
Saturday, September 28 9:30 am – 4:30 pm
Sunday, September 29 9:00 am – 4:30 pm
Monday, September 30 9:00 am – 4:30 pm
When is the move-in/set-up date and time for exhibitors?
Thursday, September 26 12:00 pm – 5:00 pm *20×20 or larger*
Friday, September 27 7:00 am – 6:00 pm
**All exhibits must be fully installed, empty containers removed and moved to storage, by 8:00 am on Saturday, September 28, 2024.
If needed, companies can request to move-in on Wednesday, September 25. These are typically companies that have large booth spaces and need additional time to set up. All booths are required to be set by 8:00 am on Saturday, September 28, however special arrangements can be made to stay later.
Dismantle Times:
Monday, September 30 (4:30 pm – 8:00 pm)
Tuesday, October 1 (8:00 am – 5:00 pm)
**All exhibitor materials must be removed from the exhibit facility by October 2, 2024.
What comes with my booth?
- Three printed badges per 100 sq. ft. for booth only
- 1 Full Conference badge per 100 sq. ft.
- Standard pipe and drape set up for linear and corner booth spaces
- Promotion on annual meeting website
- Listing in the mobile app and online Exhibitor Directory by company and product (deadlines need to be met to be included)
- One 7”x 44” identification sign (linear and corner booths only)
- Access to the Exhibitor Lounge
- Opportunity to take advantage of sponsorship opportunities
Does the exhibitor regular registration badge allow access to all the sessions?
No, exhibitor regular registration badges only allow individuals on the exhibit floor. If exhibitors would like to attend the scientific program, they MUST register for an Exhibitor Full Access badge.
Do exhibitors get a drink ticket for the Presidents’ Reception along with attendees?
No, exhibitors need to purchase an Exhibitor Full Access pass to receive a drink ticket. They can attend the reception.
How much does it cost to reprint my exhibitor badge?
The price is $100 per reprint, no exceptions.
Will companies be able to book exhibit space for the 2024 Annual Meeting & OTO EXPO onsite at this year’s meeting?
Yes, all 2024 exhibitors will be given the opportunity to book their booth space for the 2025 Annual Meeting & OTO EXPO at or before this year’s meeting.
Can companies secure exhibitor group housing blocks for the 2024 Annual Meeting during this year’s meeting?
Yes, an exhibitor group housing representative will be accepting group housing requests for the 2025 Annual Meeting & OTO EXPO onsite at the 2024 Annual Meeting & OTO EXPO.
Are organizations not exhibiting allowed to take advantage of sponsorship opportunities?
Yes, we recognize that sometimes an exhibit space is not the right option for your success. We will work with you to craft the proper sponsorship program to get the return you are looking for. Please visit the Sponsorship webpage or contact us directly [email protected] to learn more.
What types of meeting space will be available for exhibitors/sponsors at the Annual Meeting?
On the show Floor:
To book meeting suites in the OTO EXPO (show floor), please email [email protected].
Off the show floor (hotel space)
To reserve meeting space during the Annual Meeting, send meeting details to [email protected]. Space is very limited and is available on a first come first served basis.
Are there any other Industry Program opportunities available?
The Corporate Champions program allows our vital strategic partners a chance to engage with the Academy in new and meaningful ways. This comprehensive, year-round partnership demonstrates our commitment to fostering a mutually beneficial dialogue. Both the ENTerprise Circle and the OTO Partners Circle represent the pinnacle of the partnership experience.
